Administrative Coordinator (CSON)

About the Role

We're looking for a highly organized and detail-oriented Administrative Coordinator to support the day-to-day business and financial operations of a dynamic department. In this role, you'll be a trusted partner to leadership, helping ensure smooth administrative, financial, and operational processes while maintaining compliance with university policies and procedures. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and enjoys solving problems that keep teams running efficiently.

You'll coordinate budgets, purchasing, payroll, travel, contracts, grants, and HR-related activities while serving as a key resource for business operations and cross-functional collaboration. Your ability to handle confidential information, analyze financial data, and provide operational support will directly contribute to the department's success.

UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care.

Responsibilities

• Coordinates the day-to-day business and financial processes.
• May trend past performance and forecast future financials.
• Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts, and grants.
• Regularly handles confidential information and sensitive issues.
• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
• Monitors open encumbrances. Monitors expenditures and provides reports on the budget status. Provides a comparison between actual and budget.
• Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
• Maintains departmental equipment and space inventories.
• May train entry-level support staff. May lead support staff.
• May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities, and operations.
• Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
• Advises on financial and business practices, policy, and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
• Performs other duties as assigned.

Requirements

• Bachelor's Degree in a business-related field required. May substitute required education with equivalent years of experience beyond the minimum experience requirement.
• 1 year of related work experience required.
• Prior experience in finance, accounting, business administration, or business management required.

Benefits

• 100% paid medical premiums for full-time employees.
• Generous time off (holidays, preventative leave day, both vacation and sick time – equating to around 37-38 days per year). The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (monthly payments after two years of service).
• Retirement/pension plan.
• Free financial and legal counseling.
• Free mental health counseling services.
• Gym membership discounts and access to wellness programs.
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care.

Physical Requirements

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

This position is security-sensitive pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. Employees must permanently reside and work in the State of Texas.