Administrative Coordinator- Bone Marrow Transplant- MSH- Full Time Days

About the role

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control, and human resources for the head of a department, care center, or division. This individual oversees 1-2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive.

Responsibilities

• Answers routine and specific inquiries when possible; directs inquiries to the appropriate department or individual for resolution.
• Assists in maintaining and monitoring the budget and grant allocations; prepares documents to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions; generates weekly payroll submission.
• Maintains liaison with human resources and payroll to coordinate and resolve issues.
• Ensures adequate restock of supplies for the department; takes inventory and reorders merchandise as needed.
• Requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies.
• Tracks expiration of vendor contracts and renews as needed.
• Assists in planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.
• Develops and coordinates informational packets for participants; transcribes and distributes minutes.
• Develops, updates, and revises informational flyers, brochures, leaflets, and mailings.
• Researches, locates, and compiles information for reports; assembles and categorizes figures for computation and calculations.
• Prepares statistical reports.
• Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations, and pertinent information are included.
• May assist supervisor with grant applications, special projects, and JCAHO or other survey preparations.
• Mentors, trains, and conducts orientation for new office support staff; monitors performance.
• Coordinates administrative, secretarial, and general office support coverage; assigns work and sets deadlines.
• Performs other related duties.

Requirements

• Bachelor’s Degree or equivalent combination of applicable experience and education.
• 5 years of related administrative or business experience required.
• Some supervisory experience preferred.

About the employer

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care and transforming healthcare through innovation, education, and research.

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees across eight hospitals, over 400 outpatient practices, 300+ labs, a school of nursing, and a leading school of medicine and graduate education. We advance health for all people by tackling complex healthcare challenges and delivering high-quality care.

We are consistently ranked among the top hospitals by U.S. News & World Report, including high "Honor Roll" status, and are recognized for excellence in geriatrics, cardiology, diabetes, neurology, orthopedics, pulmonology, rehabilitation, urology, and more. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding.

Pay

The salary range for this role is $66,482.07 – $74,250 annually. Actual salaries depend on experience, education, and operational need.