Administrative Coordinator

About the role

The Administrative Coordinator will provide administrative support to the architectural and engineering teams, including project managers and project staff. They will assist with formal correspondence, receptionist backup, incoming and outgoing mail, and various projects to support corporate operations.

Responsibilities

• Prepare minutes and other business correspondence, including unique and detailed reports, memos, and submittals
• Accurately and effectively process documents using Microsoft Word, Outlook, and Excel
• Assist in overseeing the day-to-day operations of the administrative team, ensuring all processes and procedures are followed accurately and efficiently
• Oversee social event planning and branch office coordination
• Perform contract and technical writing tasks as needed

Requirements

• Bachelor’s degree
• 0-3 years of related administrative experience in a professional office environment
• Experience with document processing areas such as word processing, Outlook, and Excel
• Excellent oral and written communication skills
• Strong attention to detail, accuracy, follow-through, and ability to manage multiple projects simultaneously

Qualifications

• Proficient in use of word processing (Microsoft Word preferred), Outlook and Excel
• Good working knowledge of PowerPoint, Publisher, and other applicable programs
• Outstanding and accurate word processing skills (50+WPM)
• Keen eye for proofreading and editing
• Contract and technical writing skills

Skills

• Ability to prioritize tasks and resources
• Strong attention to detail
• Excellent communication skills

Benefits

• Frequent Employee Events
• 6% 401(k) company match
• PTO frontloaded for immediate use
• Health Savings Account
• Flexible Spending Account
• Paid Parental Leave
• Dental Insurance
• Health Insurance
• Paid Volunteer Time
• Licenses Reimbursement
• Dependent Care Assistance
• Short-term Disability Insurance
• Long-term Disability Insurance