Administrative Coordinator

About the role

Weyerhaeuser is seeking a proactive, detail-oriented Administrative Coordinator to support the Brookhaven Area team within Southern Timberlands, Mississippi/Louisiana Region. Based in Brookhaven, Mississippi, this role reports to the Area Manager and provides critical administrative support that helps the area and regional teams operate efficiently.

Responsibilities

• Provide direct administrative support to the Brookhaven Area Manager and Area team.
• Support vendor administration, including contract updates, contract maintenance, invoice processing, system entries, and related business tasks.
• Provide day-to-day support for general business functions within the Brookhaven Area and assist with regional processes as needed.
• Maintain contracts, files, contractor records, insurance documentation, compliance records, and audit-related records in accordance with company requirements.
• Coordinate office needs such as contracted services, building maintenance, shipped and received parcels, daily mail, office supplies, safety equipment, room reservations, meals, logistics, and required training tracking.
• Support reconciliation of timber settlements and invoice processing for various area and regional expenses.
• Serve as a safety role model, including helping organize safety workshops, trainings, and safety records.

What Success Looks Like

• Build proficiency in key Weyerhaeuser systems, administrative processes, and area/regional workflows.
• Manage contracts, invoices, insurance, compliance, and documentation accurately and efficiently.
• Develop strong working relationships with area team members, contractors, vendors, and regional partners.
• Balance competing priorities while maintaining strong organization, follow-through, and attention to detail.
• Become a trusted administrative resource for the MSLA Region.

Required Qualifications

• Minimum of 3 years of relevant administrative work experience.
• High school diploma or equivalent required.
• Energetic, positive, and motivated team player with excellent interpersonal skills and a desire to learn new tasks.
• Detail-oriented and comfortable working in a fast-paced environment.
• Exceptional communication skills.
• Desire to provide superior customer service.
• Excellent computer skills including Microsoft Office Suite with ability to learn company-specific programs.
• Strong desire to work effectively in a team environment and learn the overall business.
• Strong work ethic with excellent organization skills and ability to prioritize.
• General knowledge of sound office practices.
• Ability to anticipate and resolve issues with minimal direction.

Preferred Qualifications

• Associate degree in Office Administration, Business Administration, Accounting, or a related field preferred.
• SharePoint experience preferred.
• Experience with contract administration, invoice processing, document management, records management, customer support, or vendor support.
• Strong Microsoft Office proficiency, particularly Excel.
• Experience supporting field-based operations, forestry, manufacturing, or another operational business environment.

Why You May Be a Great Fit

You may thrive in this role if you enjoy keeping work organized, supporting others, learning new systems, solving problems, and building trusted relationships with employees, contractors, and vendors. This is a strong opportunity for a mid-career administrative professional who wants to become a long-term member of the Timberlands team.

About Timberlands

We believe trees are a remarkable resource that can and should be managed responsibly to make a range of products that meet human needs, while also providing recreation, wildlife habitat, and other important ecosystem benefits. For more than a century, we've been taking care of forests to make life better.

About Weyerhaeuser

We sustainably manage forests and manufacture products that make the world a better place. We're serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference.

Pay

• This role is eligible for our annual merit-increase program, targeting an hourly range of $24.10-$36.11 based on your level of skills, qualifications and experience.
• Eligible for our Annual Incentive Program, offering a cash incentive targeting 5% of base pay, with potential plan funding ranging from zero to two times that target.

Benefits

• Medical, dental, vision, short and long-term disability, and life insurance coverage for you and your dependents.
• Pre-tax Health Savings Account option with company contribution.
• Voluntary Long-Term Care and Employee Assistance Programs.
• Support for personal volunteerism, diversity networks, mentoring, and training and development opportunities.
• 401k plan with company match and an annual contribution equal to 5% of your base salary.
• 3 weeks of paid vacation during your first year of employment (for employees scheduled 25+ hours per week).
• Eleven paid holidays per year (88 holiday hours).