Administrative Coordinator

About the role

The Westminster Canterbury Richmond Child Development Center is seeking an Administrative Coordinator to join our award-winning licensed early childhood education center. Reporting to the Director and Assistant Director, this full-time position works onsite at our beautiful Child Development Center nestled on the campus of Westminster Canterbury Richmond retirement community.

Responsibilities

• Greet and assist all visitors to the Child Development Center and provide exceptional customer service, including telephone and email communication
• Coordinate access control for the Center with Security including managing parent badges, visitor requests and security notifications for the Center
• Order department supplies, ensure inventory is maintained in an efficient manner, process payment requests and supply requisition forms for signature
• Cooking and serving meals and snacks including passing out milk and other supplies to classrooms, coordination with the kitchen on the menu and allergy concerns, entering menu in Tadpoles, submitting lunch and milk counts for internal billing, distributing lunch menus to staff and parents
• Pick up food and/or supplies from kitchen, as needed
• Provide support for Center special events including preparation for events and support during events
• Administer and track vaccinations, ensuring compliance with licensing regulations
• Coordinate family billing including processing and tracking vacation requests, preparing monthly billing statements for parents and working with Finance to assure accuracy and follow-up when corrections are needed
• Coordinate and oversee provided meals and snacks including passing out milk and other supplies to classrooms, coordination with the kitchen on the menu and allergy concerns, entering menu in Tadpoles, submitting lunch and milk counts for internal billing, distributing lunch menus to staff and parents
• Pick up food and/or supplies from kitchen, as needed
• Provide administrative support including coordination, pickup and delivery of department mail and entry of work orders
• Present and communicate at all times in a professional and effective manner, modeling desired behaviors expected by employees of the organization
• Assist with classroom coverage and support as needed

Requirements

• High School Diploma or equivalency
• Two years directly related work experience in an early childhood setting or equivalent combination of education and experience to fulfill duties and responsibilities of the position
• Infant and child CPR and First Aid Certification at time of hire or obtain certification(s) within agreed upon time frame

Qualifications

• Familiarity with childcare software
• Knowledge of Virginia Department of Education (VDOE) Regulations for Licensed Child Care Centers
• Knowledge of intergenerational programming

Skills

• Strong customer service skills
• Good working knowledge of Microsoft Office programs, including Excel, Word, Power Point, Outlook
• Experience working with software systems, including data entry, reporting and system maintenance
• Attention to detail
• Ability to organize and maintain operations while making recommendations for process and quality improvement
• Use and adapt to new technologies, including tools, equipment, methods of application, computerized systems and processes, to impact productivity of department and services; keep job-required technical skills up to date

Benefits

As part of our school family at the Child Development Center, you can learn, grow and make a lasting impact on the families we serve. You’ll experience the support of a collaborative work environment and a sense of collegiality unlike any other!

Pay

The hiring range for this position is $18.14 to $23.80 per hour. Actual compensation depends on experience, skills, and internal equity.

Schedule

This is a full-time position working a standard shift of 8:00 a.m. to 5:00 p.m., Monday-Friday, with the ability to shift based on Center needs.