Administrative Coordinator

Responsibilities

• Support the Payroll Group Processor in weekly payroll processing, including tracking time and attendance, reporting commissions, and other related tasks in accordance with company policy and collective bargaining agreements.
• Forward and/or post notices from Central, Regional Management, and the Group Processor to market center employees regarding Company Policy, Payroll, HR, and Compliance practices.
• Review and maintain the time and attendance system.
• Implement new administrative procedures and forms as directed by the Group Processor, HR Management, and Finance.
• Maintain employee personnel files, DOT, OSHA, and other HR-compliant records as directed.
• Support New Hire Orientation and compile New Hire packets according to Central Office guidelines in cooperation with the Group Processor.
• Review, support, and maintain Management Reports, including Gain & Loss reports in Field Management Reporting, monthly inventory, and monthly API review.
• Aid in accurate inventory counts, safety checks, and API reviews.
• Afford assistance with weekly input of manual data required for Key Performance Measures (KPM).
• Support daily office functions, including ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees, and attending to the front desk.
• Support billing functions within the Market Center by printing invoices/settlement sheets and scanning/sending billing-related information to the Billing Hub or Customer Desk.
• Provide management reports to the Market Center management team.

Skills

• Strong oral and written communication skills.
• Ability to develop and maintain positive working relationships.
• Detail-oriented with strong organizational and multi-tasking skills.
• Experience with Oracle Business Suite is a plus.
• Proficiency in Microsoft Suite, specifically Excel, required.

Knowledge

Knowledgeable in relevant areas such as finance, payroll, human resources, DOT compliance, legal, labor relations, and other Vestis Corporate departments.