Administrative Coordinator

About the role

The University of Maryland, Baltimore (UMB), Department of Medicine, Division of Pulmonary, Critical Care and Sleep Medicine, is currently recruiting for an Administrative Coordinator.

Responsibilities

• Provide daily support of financial (FIN), procurement (SSAS) and human resources (HR) for an administrative division or department.
• Provide reviews of human resources and financial documents and reports.
• Including payroll processing and human resource transactions; procurement; and financial budgeting,
• Codify unit's budget.
• Adhere to policy documents including standard operation procedures, presentations, and other procedural information.
• Perform daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting,
• Identify and assist in the development of future business process changes to administrative unit.
• Ensure effective use of resources within department and may supervise support staff.
• Review line by line analysis of financial reports for accuracy and variances. Identify inconsistencies and errors and resolve or escalate as needed.
• Conduct research, gather data, and prepare various financial reports for management.
• Prepare and assemble statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintain necessary computer files.
• Prepare and assemble units budget and perform micro trend analyses and financial forecasts.
• Adhering to payroll guidelines, ensure time sheets and payroll adjustments are tracked and entered timely. Follow up on delinquent time sheets.
• Maintain commitment accounting data and logs and reconcile biweekly payroll. (FIN)
• Supports purchasing and travel management for administrative unit’s department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements.
• Determine client needs from analysis and design procurement methodology, research markets, and assistance in contracts and negotiations.
• Prepare travel journal entries and review travel expenditures. (SSA/FIN)
• Apply knowledge of human resource transactions to administrative unit needs and processes.
• Manage and attend to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)
• Perform accounts receivable and payable activities in accordance with Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balanced. (FIN)
• Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partner with them on campus-wide initiatives.
• Respond to inquiries with accurate and policy supported information. Contact appropriate resources when unable to find factual support for answers.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.
• Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management.
• Supervisory Experience: N/A

Qualifications

• Knowledge of position requirements.
• Knowledge of all applicable requirements, regulations, and laws.
• Skills in effective use of applicable technology/systems.
• Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
• Ability to work cooperatively with others and independently.
• Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Benefits

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

Pay

Hiring Range: $54,500 - $60,000, commensurate with education and experience.

Schedule

Full Time/Part Time Full-Time Shift Day