Administrative Coordinator

About the role

UDRI invites qualified applicants to apply for our Administrative Coordinator opening. This position serves as the primary POC for the Digital & Systems Engineering sector providing on-base administrative support at WPAFB. This includes supporting onboarding and offboarding processes, CAC issuance and renewals, and access to base-specific accounts and systems. This individual will become familiar with complex and frequently changing base-processing requirements and help employees navigate the steps necessary to obtain and maintain required access. This position will work closely with the UDRI security team to coordinate and facilitate on-base processing. This includes coordinating required signatures, communicating with government personnel, security offices, and help desks, following up on outstanding actions to ensure processing is complete. The role requires a persistent, in-person presence, strong relationship-building skills, and the ability to track multiple requests through completion. The position will also support on-base events, lunch and learns, and visits; coordinate marketing materials; serve as an administrative liaison for on-base personnel; and schedule conference rooms and other logistical needs for sector staff. This position will include other administrative duties as assigned by the supervisor.

Responsibilities

• Support onboarding and offboarding processes
• Manage CAC issuance and renewals
• Provide access to base‑specific accounts and systems
• Help employees navigate base‑processing requirements to obtain and maintain required access
• Coordinate with the UDRI security team to facilitate on‑base processing
• Coordinate required signatures and communicate with government personnel, security offices, and help desks
• Follow up on outstanding actions to ensure processing is complete
• Maintain a persistent, in‑person presence and build strong relationships
• Track multiple requests through to completion
• Support on‑base events, lunch‑and‑learns, and visits
• Coordinate marketing materials
• Serve as an administrative liaison for on‑base personnel
• Schedule conference rooms and other logistical needs for sector staff
• Perform other administrative duties as assigned by the supervisor

Requirements

• Bachelor’s degree
• 3+ years of administrative, office coordination, or related experience, preferably in a government, military, higher education, or other highly regulated environment
• Ability to manage multiple, changing priorities; maintain accurate records; track outstanding actions; and follow up to ensure tasks are completed
• Strong written