Administrative Coordinator

About the role

The Administrative Coordinator role provides essential administrative assistance to ensure the smooth operation of the company. This position handles activities such as purchasing, general bookkeeping tasks, inventory tracking, facility coordination, and shipping/receiving. By keeping the office organized, well-stocked, and responsive to daily needs, this role contributes to maintaining an efficient and supportive work environment.

Responsibilities

• Handle company communications, coordinate meetings and events, and maintain inventory and office supplies
• Company purchasing by processing procurement requests with vendors and coordinating shipments
• Provide general assistance to team members with daily tasks and documentation needs
• Coordinate technology access, maintain accurate timekeeping records, and arrange business travel
• Track and distribute deliveries in a timely manner
• Maintain receipt documentation and perform account reconciliations
• Coordinate with vendors for facility maintenance or repairs
• Help ensure compliance with safety and waste disposal requirements
• Meet company standards pertaining to quantity and quality of work performed on an ongoing basis
• Perform all work-related tasks in compliance with Company policies and procedures
• Adhere to Company policies, procedures, and directives regarding standards of workplace behavior

Requirements

• Minimum 2 years of experience in a similar and progressive position preferred
• High School Diploma, Associate Degree or Higher preferred

Skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Limited experience with QuickBooks
• Experience with Adobe Acrobat a plus, but not required
• Self-starter, ability to work independently
• Exceptional organizational skills
• Multitasking and prioritization skills
• Strong written and communication skills
• Professionalism and business acumen
• Demonstrated experience in a customer-centric environment
• Experience with purchasing, vendor relationships, and inventory control

Physical Activities

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Pay

Hourly pay range for this position is $26.00 - $32.00 depending on experience.

Benefits

• Medical, dental, and vision insurance
• Company-paid life insurance
• Generous PTO package
• 401(k) plan
• Tuition reimbursement