Administrative Coordinator

Essential Job Functions & Responsibilities

• Accountable for providing a high-level of professional service and support for the Executive Office which includes the Executive Management and the Board.
• Responsible for extensive scheduling and calendar management; inclusive of Board meetings, conferences, and activities.
• Aid the Executive Office Support team with preparing meeting materials, agendas, summaries, communications and/or minutes.
• Aid with the content and flow of information for meetings.
• Aid with the meeting logistics, meeting communications, and travel requirements for all attendees.
• Conduct research, develop background information, and compile data as directed.
• Provide administrative assistance to Executive Management.
• Aid the Executive Office Support team on various projects and coordinate with different functions to facilitate meeting activities.
• Assist with other duties which may be assigned.

Qualifications

• Education & Certifications: Associate degree in business-related field or professional administrative certificate, or equivalent experience required.
• Knowledge, Skills & Abilities: Requires the ability to exercise discretion, judgment and initiative. Proficiency in using Microsoft Office software suite, including Word, Excel, PowerPoint, Outlook, Access etc. Proficiency with IOS and Apple products strongly preferred. Ability to multi-task and work at rapid pace while constantly reprioritizing. Comfortable with current office and communications technology and interested in continuously expanding this knowledge and adapting to new technological advances. Excellent writing, grammar and proofreading skills. Ability to be flexible and poised in a work environment of changing priorities. Reliable and discreet. Must demonstrate initiative, good problem-solving abilities, and excellent communication and organizational skills. Must be able to handle confidential/sensitive information and/or circumstances. Ability to work occasional long hours and those outside of normal business hours. Ability to thrive under pressure and maintain a sense of humor! A positive, will do attitude required and willingness to pitch in as a team player wherever needed. Willingness to ask questions and tendency to think critically and demonstrate good judgement. Excellent attention to detail a must. Excellent interpersonal skills, with ability to work effectively in a team environment both within the department and elsewhere in the organization.
• Competencies: Must have cyber security awareness to protect the digital environment, the Bank, and customers. Strategic Multitasking Time Management Functional/Technical Skills Learning on the Fly Organizing Problem Solving Self-Development Approachability Customer Focus Ethics and Values Humor Integrity and Trust Peer Relationships