Administrative Coordinator

About the role

The Administrative Coordinator serves as the first point of contact for visitors and callers while providing administrative support to ensure the efficient operation of the office.

Responsibilities

• Answer and direct incoming calls on the organization's main telephone line in a professional and courteous manner.
• Greet visitors and direct them to the appropriate person or department.
• Maintain a welcoming, organized, and professional reception area.
• Receive, sort, and distribute incoming U.S. mail.
• Prepare outgoing mail, including certified and priority mail as needed.
• Cook up incoming and outgoing UPS, FedEx, and other courier shipments.
• Track packages and resolve shipping issues when necessary.
• Maintain shipping supplies and coordinate pickups.
• Aid with filing, scanning, copying, and document organization.
• Prepare routine correspondence and forms.
• Maintain office supply inventory and place orders as needed.
• Aid with scheduling meetings and preparing meeting materials.
• Support special projects and department initiatives.
• Maintain accurate records and administrative files.
• Perform data entry and maintain confidentiality of sensitive information.
• Aid with basic administrative requests.
• Cook up office equipment service requests when needed.
• Support company events and employee activities.
• Perform other duties as assigned.
• Maintain a clean, organized, and welcoming front office, reception area, breakroom, and common spaces throughout the workday.
• Perform light housekeeping duties, including loading and unloading the dishwasher, wiping down counters and tables, organizing supplies, and keeping shared areas neat and presentable.
• Restock breakroom, kitchen, and office supplies as needed.
• Notify the appropriate department of maintenance or cleaning needs that require additional attention.

Qualifications

• A high school diploma or equivalent required.
• An associate degree or administrative training preferred.
• One to three years of administrative, receptionist, or office support experience preferred.
• Experience in a customer service environment is highly desirable.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize multiple tasks while maintaining accuracy.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality.
• Professional demeanor and positive attitude.
• Ability to work independently while contributing to a team environment.

Physical Requirements

• Sit or stand for extended periods.
• Frequently use a computer, telephone, copier, and other office equipment.
• Lift and carry packages and office supplies weighing up to 25 pounds.
• Occasionally bend, reach, and walk throughout the office.

Work Environment

• This position works primarily in a professional office environment with frequent interaction with employees, applicants, vendors, and the public.
• The position requires regular attendance during normal business hours.

Pay

The wage for this position is $23/hr.

Schedule

FTYR (Full-Time Year-Round)