Administrative Coordinator

About the role

At Sprouts Farmers Market, the Administrative Coordinator is responsible for in-store accounting procedures, cash and funds, timekeeping, and payroll transmissions. They keep store files up to date, maintain an efficient stock of office supplies, and partner with Human Resources and Store Management on hiring, onboarding, team building, and conflict resolution.

Responsibilities

• Demonstrate a positive attitude, organizational skills, high level of accuracy, attention to detail, time management skills, and willingness to learn new products.
• Take direction, communicate, and collaborate effectively with others.
• Collect, verify, and distribute tills and change drawers.
• Total all checks, cash, credit cards, and create reports from the previous day.
• Oversee the balancing of the safe and create refund reports.
• Prepare bank deposits and record all data for cash, checks, food stamps, WIC instruments, and charge vendor coupons.
• Help maintain front end security to control cash, shrink, and dishonesty.
• Facilitate hiring, onboarding, and training of new employees.
• Process internal transfers and job/pay changes.
• Support a positive and engaging work environment while adhering to all safety, health, and compliance regulations.
• Help plan and execute team building and recognition events.
• Pull and distribute sales reports for each department.
• Stay up to date on company procedures, policies, and benefits to keep store employees informed.
• Keep store files organized and up to date.
• Order office supplies to maintain an efficient stock level.
• Ensure timekeeping and payroll functions are completed correctly and on time.
• Maintain a clean, sanitized, and organized office and work areas.
• Demonstrate product knowledge and provide prompt, friendly service to help customers make their selections.
• Remain informed of sales and ad items to assist customers in a prompt and friendly manner.
• Adhere to all safety, health, and compliance regulations.
• Flexible to perform other related duties as assigned.
• Support the Front End as a Cashier to cover breaks and business rushes.
• As a Head Cashier, may hold red-cards and perform Head Cashier duties.

Qualifications

• Must be at least 18 years of age.
• Must have a High school diploma or equivalent.
• 1–2 years of experience in retail store accounting, administrative, and human resources procedures preferred.
• Regular, dependable attendance is an essential function of this position.
• Shift schedules include 8–10 hours with scheduled breaks.
• Availability to work a flexible schedule, including some nights, weekends, and holidays preferred.
• Proficient in Outlook, Excel, and Word with knowledge of bookkeeping/accounting and human resources software.
• Ability to lift 30 pounds and push/pull less than 5 pounds; occasionally lift heavier items during a typical workday.
• Ability to sit for extended periods and perform repetitive hand, wrist, finger, and eye movement.
• Wear PPE consistent with the task assignment, including non-slip, closed-toe shoes, long pants, hair/beard covers, a face-covering or mask, and gloves (latex and/or cut-resistant).

Benefits

• Competitive pay
• Sick time plan for employee or immediate family health needs
• Vacation accrual plan
• Opportunities for career growth
• 15% discount for employee and one other household member on all Sprouts purchases
• Flexible schedules
• Employee Assistance Program (EAP)
• 401(k) retirement savings plan with a generous company match
• Company-paid life insurance
• Contests and appreciation events with prizes, food, and fun
• Bonus based on company and/or individual performance
• Affordable medical, dental, and vision coverage
• Health Savings Account with company match
• Pre-tax Flexible Spending Accounts for healthcare and dependent care
• Company-paid short-term disability coverage
• Paid parental leave for both mothers and fathers
• Paid holidays
• DailyPay option to access earned wages before payday at no extra cost

Schedule

Shift schedules include 8–10 hours with scheduled breaks; availability to work a flexible schedule, including some nights, weekends, and holidays preferred.