Administrative Coordinator

About the Role

The Administrative Coordinator provides comprehensive administrative support to the organization, especially the Managing Partner/President and the Director of Administration. This role helps manage office operations and supplies, coordinates meetings and appointments, handles inquiries, maintains records, and ensures smooth vendor interactions. It also works with the Director of Administration to support strategic planning, project management, events, and special projects, offering exposure to senior leadership and strategic initiatives.

Sound Royalties, founded in 2014, is the world's leading specialty finance company for the global creative industries, providing flexible funding solutions to music creatives, YouTube creators, and TV/film professionals without risking ownership of their work. The company is part of GoDigital Media Group, LLC, a multinational conglomerate focused on connecting consumer passion points in music, entertainment, and sports.

Responsibilities

• Provide administrative support to the President, including managing and prioritizing daily tasks, monitoring and managing the daily calendar, handling correspondence, and arranging meetings, conference calls, and appointments.
• Maintain discretion and confidentiality.
• Complete assigned project‑based work and support the President, Director of Administration, and senior management team as needed, including creating presentations, spreadsheets, and reports.
• Prepare and/or create error‑free documents and materials in a timely manner for internal and external communications.
• Perform various administrative tasks such as filing, mailing, expense reports, record keeping, and managing office supply inventory.
• Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance.
• Arrange and coordinate corporate events.
• Support the President and Director of Administration in the company’s strategic planning and project management processes.
• Create and implement procedures for updating and organizing materials to promote efficient record‑keeping practices.
• Respond to emails, phone calls, and correspondence in a timely manner.
• Support the company’s travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportation.

Requirements

• Previous administrative support role experience required.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Strong organizational skills.
• Detail oriented with a commitment to accuracy.
• Calendar and schedule management proficiency.
• Self‑motivated and adaptable.
• Strong skills in Microsoft Office (Outlook, PowerPoint, Word, Excel).

Benefits

• Competitive base salary with discretionary bonus opportunity.
• 401(k) with employer match.
• Outstanding medical, dental, and vision plans.
• Modern office space in an eco‑friendly building.

Pay

Competitive base salary with discretionary bonus opportunity.

Schedule

Onsite work in West Palm Beach, FL at least 4 days per week.