Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations and create a detail-oriented, welcoming experience for employees, visitors, and business partners in Charlotte, North Carolina. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes coordination.

Responsibilities

• Welcome guests, clients, and vendors with courtesy and help ensure a positive experience from arrival through departure.
• Arrange business travel for team members and leaders, including transportation, lodging, and detailed itineraries.
• Oversee meeting spaces and maintain office calendars to support efficient scheduling and room usage.
• Assist in organizing client visits, product demonstrations, open houses, and other company-sponsored events.
• Provide day-to-day administrative support for managers and leadership, including document preparation and general coordination.
• Monitor office supply levels, place orders with vendors, and help maintain uninterrupted workplace operations.
• Receive, sort, and distribute mail, packages, and deliveries in a timely and accurate manner.
• Prepare reports, presentations, and written correspondence while maintaining organized records and office documentation.
• Partner with the Office Manager and Technical Support team to keep administrative processes and the workplace environment running effectively.

Requirements

• At least 2 years of experience in administrative support, office coordination, reception, or executive assistance.
• Strong verbal and written communication skills with a customer-focused approach.
• Demonstrated ability to manage competing priorities and meet deadlines in a fast-paced setting.
• Experience coordinating travel, scheduling meetings, and maintaining calendars.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to work independently while contributing effectively within a team-oriented environment.
• Confident and detail-oriented when interacting with executives, customers, visitors, and internal staff.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in company 401(k) plan.

All applicants must be legally authorized to work in the United States.