Administrative Coordinator

About the role

We are looking for an Administrative Coordinator to support daily office functions and help keep operations organized. This Contract position is suited for a dependable individual who can balance multiple assignments, communicate effectively, and handle sensitive information with discretion. The role will contribute to a well-run work environment by coordinating schedules, maintaining records, and providing responsive administrative support across the team.

Responsibilities

• Coordinate calendars, meetings, and appointments to ensure schedules run efficiently and priorities are well managed.
• Respond to incoming calls and direct inquiries to the appropriate contacts while maintaining a helpful and attentive approach.
• Prepare, update, and organize administrative records so information remains accurate, accessible, and current.
• Enter data into internal systems with a high level of accuracy and attention to detail.
• Support day-to-day office activities by tracking tasks, following up on outstanding items, and helping maintain smooth workflow.
• Assist with scheduling arrangements and logistics for team activities, meetings, and operational needs.
• Provide administrative support related to property management activities, including documentation and routine coordination.
• Handle confidential information carefully and complete assigned work within established deadlines.

Requirements

• At least 2 years of experience in an administrative support or administrative coordination role.
• Demonstrated ability to manage calendars, scheduling needs, and shifting priorities in a busy environment.
• Experience answering inbound calls and communicating professionally with internal and external contacts.
• Strong data entry skills with a consistent focus on accuracy and record maintenance.
• Ability to stay organized, manage multiple responsibilities, and meet deadlines with minimal supervision.
• Clear written and verbal communication skills paired with sound judgment and discretion.

Qualifications

• Familiarity with property management support tasks is preferred.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.