Administrative Coordinator

This is a Contract position suited for someone who is organized, proactive, and comfortable balancing multiple priorities in a busy, detail-focused setting.

About the role

The ideal candidate will help maintain efficient scheduling, coordinate administrative activities, and contribute to a positive experience for both customers and staff.

Responsibilities

• Coordinate day-to-day administrative activities to keep office operations running smoothly and efficiently.
• Support team members by organizing schedules, managing calendars, and assisting with client-related follow-up.
• Handle inbound and outbound calls courteously, providing helpful information and ensuring timely communication with customers.
• Prepare, update, and maintain accurate records, documents, and data entries across internal systems.
• Assist with scheduling appointments, tracking service needs, and helping the team stay aligned on priorities and deadlines.
• Deliver attentive customer service that strengthens client relationships and supports overall business growth.
• Collaborate with office and field personnel to ensure administrative processes are completed accurately and in accordance with company standards.

Requirements

• Experience in administrative support, office coordination, or a similar business support role.
• Strong calendar management and scheduling skills with the ability to handle competing priorities.
• Clear verbal and written communication skills for working with clients and internal teams.
• Proficiency with Microsoft Office applications and confidence in learning new software tools.
• High level of organization, attention to detail, and accuracy in data entry and record maintenance.
• Ability to work independently, take initiative, and remain effective in a fast-paced environment.
• Detail-oriented approach to customer service, including managing inbound and outbound calls with confidence.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

All applicants must be legally authorized to work in the United States.