Administrative Coordinator

Responsibilities

• Manage certification submissions, renewal documents, and supporting administrative materials with accuracy and timeliness.
• Cook up audit schedules and monitor the progress of plant reviews and personnel certification participants.
• Maintain up-to-date records across program files and ensure documentation remains complete and well organized.
• Provide clear communication regarding deadlines, application requirements, status updates, and next steps.
• Support calendar coordination and administrative planning related to certification activities and program events.
• Represent the organization at select industry events during the year and assist with related logistical preparation.
• Respond to inbound inquiries in a courteous, service-oriented manner and help resolve routine questions efficiently.
• Contribute to additional administrative and program support tasks as business needs evolve.

Requirements

• 3+ years of experience in administrative support, office coordination, or program administration.
• Demonstrated ability to stay organized, manage details carefully, and follow through on assignments.
• Comfortable using digital tools and working effectively in a paperless environment.
• Strong communication skills with the ability to share information clearly and professionally.
• A proactive, resourceful approach to problem-solving and day-to-day task ownership.
• Customer-focused mindset with a friendly, approachable, and team-oriented work style.

Qualifications

• Experience with scheduling, record management, application administration, or audit-related coordination is preferred.

Skills

• Administrative support
• Office coordination
• Program administration
• Communication
• Problem-solving
• Customer service

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance

Pay

TBD

Schedule

TBD