Administrative Coordinator

Responsibilities

• Cook up appointment scheduling and maintain organized calendars to support smooth daily operations.
• Respond to incoming calls professionally, route inquiries appropriately, and provide timely administrative support.
• Manage dispatch-related activities by organizing service coordination and tracking scheduling needs.
• Prepare, review, and process billing information, invoices, and related administrative documentation with accuracy.
• Enter and maintain records in QuickBooks and Microsoft Office applications to support reporting and office workflows.
• Maintain time card details and submit administrative documentation to the appropriate internal contacts as required.
• Aid with general office coordination tasks to ensure deadlines, communications, and records remain up to date.

Requirements

• Previous experience in an administrative coordination, office support, or similar role.
• Proficiency with QuickBooks and Microsoft Office applications.
• Strong ability to manage calendars, appointments, and shifting priorities effectively.
• Experience handling inbound calls with professionalism and clear communication.
• Familiarity with billing, invoice processing, and related administrative recordkeeping.
• Strong organizational skills and close attention to detail in a busy work environment.
• Ability to work independently during a short-term assignment and maintain reliable follow-through.

Qualifications

The ideal candidate is comfortable working with QuickBooks and Microsoft Office while managing a fast-paced workload with professionalism and attention to detail.

Skills

QuickBooks, Microsoft Office, calendar management, inbound call handling, billing, invoice processing, organization, attention to detail.

Benefits

Medical, vision, dental, life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

Pay

TBD

Schedule

TBD