Administrative Coordinator

About the role

The Administrative Coordinator role provides key administrative support to the Employee Relations & Employment Law department and the Rewards team members. The position requires strong prioritization and organizational skills, a heightened sensitivity to deadlines, and a high degree of professionalism and confidentiality.

Responsibilities

• Proactively manage complex calendars including arranging and rearranging appointments as needed for internal and external stakeholders.
• Handle incoming and outgoing phone and electronic communications while maintaining confidentiality.
• Organize, prioritize, and execute administrative tasks and projects as requested by the VP Employee Relations & Employment Law and VP of Rewards.
• Work closely and collaboratively with other HR Administrative Coordinators and Rewards Team in support of special assignments.
• Manage workload and multiple assignments with a strong focus on organization and prioritization.
• Answer inquiries and direct to appropriate parties for prompt and efficient resolution.
• Maintain documents and records in accordance with administrative and record retention policies.
• Attend and participate in meetings and events as required.

Requirements

• A high school diploma is required; an associate's or bachelor's degree is preferred.
• At least 5 years of administrative experience supporting multiple leaders, including senior executives.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
• Experience managing complex calendars, meetings, travel arrangements, and executive priorities.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Experience coordinating international travel, events, and SharePoint administration is preferred.
• Flexibility to support business needs outside standard business hours when required.
• Strong organizational, communication, interpersonal, and problem-solving skills.
• Ability to work independently while building effective relationships across all levels of the organization.
• Ability to quickly learn new systems and troubleshoot basic technology issues.
• Superior prioritization, organization, proofreading, and office administration skills.

Qualifications

• High school diploma required; Associate's or Bachelor’s degree preferred.
• 5+ years of administrative experience supporting multiple leaders, including senior executives.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
• Experience managing complex calendars, meetings, travel arrangements, and executive priorities.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Experience coordinating international travel, events, and SharePoint administration preferred.
• Flexibility to support business needs outside standard business hours when required.
• Strong organizational, communication, interpersonal, and problem-solving skills.
• Ability to work independently while building effective relationships across all levels of the organization.
• Ability to quickly learn new systems and troubleshoot basic technology issues.
• Superior prioritization, organization, proofreading, and office administration skills.

Skills

• Expertise in all administrative functions.
• Proficiency in all departmental office technology.
• Maintain knowledge of various programs and projects specific to the Employee Relations & Employment Law team simultaneously.

Benefits

Overview of benefits includes a 401(k) plan, comprehensive health- and welfare-benefits package, tuition reimbursement, student loan support, dependent scholarship programs, and more. Specific details about salary and benefits are provided in the "Salary and Benefits Overview" section.