Administrative Coordinator

Recruitment Period: 08/25/2026 - 09/08/2026. Status: Full-Time, 40 hours/week.

About the role

The Human Resources Administrative Coordinator serves as a key member of the Human Resources team and is responsible for coordinating a variety of HR operational, administrative, and employee service functions. This position serves as a primary point of contact for employees, supervisors, applicants, and external partners by managing HR communications, responding to inquiries, and ensuring timely, accurate, and professional customer service. The Human Resources Administrative Coordinator supports the employee lifecycle by coordinating recruitment activities, onboarding processes, personnel records administration, HRIS data management, training and development logistics, benefits-related activities, and compliance documentation. The position manages the HR department inbox, assists with workflow coordination, maintains confidential employee information, and supports reporting, audits, and process improvement initiatives. Working collaboratively with leaders and employees across the University, this position helps ensure efficient HR operations, a positive employee experience, compliance with applicable policies and regulations, and alignment with the University's mission, values, and strategic objectives.

Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c)(3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest. The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Science in Biomedical Sciences, and Master of Science in Occupational Therapy enrolling over 550 students annually. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five-state region. PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south-central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit https://www.visityakima.com/.

Responsibilities

• Provides administrative and operational support for Human Resources programs and initiatives, including coordinating schedules, preparing correspondence, maintaining calendars, supporting projects, and facilitating workflow management across HR functions.
• Serves as the primary coordinator for the HR department's shared inbox and communication channels, responding to employee, supervisor, applicant, and vendor inquiries or directing requests to appropriate resources while ensuring timely, accurate, and customer-focused service.
• Coordinates recruitment and hiring administration activities, including posting positions, tracking applicants, scheduling interviews, preparing hiring documentation, coordinating candidate communications, and supporting the onboarding process.
• Coordinates new hire onboarding activities, including pre-employment documentation, orientation scheduling, background check coordination, new hire communications, system access requests, and onboarding records management to ensure a positive employee experience and compliance with university requirements.
• Maintains HR records, personnel files, databases, HRIS information, SharePoint sites, and electronic documentation while ensuring accuracy, confidentiality, record retention compliance, and adherence to applicable policies and procedures.
• Supports HR operations through data entry, document management, workflow coordination, reporting, audits, and administrative processes that contribute to effective service delivery and regulatory compliance.
• Provides first-level support to employees and supervisors regarding HR policies, procedures, benefits, onboarding, employment verification requests, payroll deadlines, training opportunities, and other HR-related processes.
• Coordinates meetings, training sessions, employee engagement activities, committees, and HR-related events by scheduling attendees, preparing materials, maintaining records, tracking action items, and supporting follow-up activities.
• Assists with benefit administration and employee programs by coordinating communications, enrollment support, documentation, wellness initiatives, and employee education resources.
• Monitors, tracks, and maintains HR metrics, reports, compliance documentation, and operational data to support audits, accreditation activities, regulatory reporting, workforce planning, and departmental decision-making.
• Develops and maintains HR procedures, forms, guides, tracking systems, and operational documentation to support consistency, compliance, process improvement, and efficient service delivery.
• Coordinates purchasing activities, maintains office and onboarding supplies, and supports vendor relationships and payment processes necessary to HR operations.
• Handles confidential employee, applicant, compensation, and organizational information with professionalism, discretion, sound judgment, and strict adherence to privacy and confidentiality requirements.
• Collaborates with leaders, supervisors, employees, and cross-functional departments to support talent acquisition, onboarding, employee engagement, compliance, and strategic HR initiatives.
• Identifies opportunities to improve administrative workflows, employee service processes, and operational efficiencies, making recommendations that enhance the effectiveness of HR services.
• Serves as a professional representative of Human Resources and PNWU by demonstrating integrity, service excellence, inclusivity, respect, collaboration, and a commitment to supporting the University's mission, values, and people-centered culture.
• Performs other related duties as assigned to support Human Resources operations and organizational objectives.

Requirements

Education and Experience: An associate's degree in Human Resources, Business