Administrative Coordinator

Location: Providence, RI 02906

About the role

Our client is seeking a temporary Administrative Coordinator/Executive Assistant with 3-5 years of experience, capable of independently supporting senior leadership while simultaneously managing office operations, purchasing/financial administration, facilities coordination, and events. The incumbent is also relied upon to research and resolve issues independently, whenever possible, to make effective use of the senior leadership team’s time.

Responsibilities

• Provides executive assistance to the senior leadership team and general administrative support for the department
• Provides direct support for the Director, including calendar management, travel arrangements, and reimbursements
• Supports general administrative functions such as event planning and execution: catering arrangements; room bookings; and meeting scheduling for groups of faculty, staff, and students; supplies and equipment procurement; expense reimbursement filing; and space management, including management of building/room access

Technical Skills and Qualifications

• Intermediate proficiency using Google Workspace (Drive, Docs, Sheets, Gmail and Calendar) and Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using project management tools (such as Asana) is a plus
• Copy editing experience is a plus

Requirements

• 3+ years of relevant clerical and administrative experience
• High School Diploma required; college degree preferred

The Ideal Candidate Is

• Highly organized and detail oriented
• A proactive team player and problem solver
• Able to exercise discretion and independent judgment
• A great communicator, personable, and confident enough to take ownership while knowing when to escalate
• Comfortable working onsite in a fast-paced academic or professional environment

Pay

Pay Rate: $25.00/hour

Schedule

Hours: 8:30 AM – 5:00 PM

Duration: ASAP – December 23, 2026