Administrative Coordinator

Duties and Responsibilities

• Working closely with Director in developing the CRESTNY platform.
• Cook up times for workgroups and steering committees with NYSOMH, CPI, NYCDOHMH, and other collaborators.
• Schedule meetings with the Initiatives internal and external partners.
• Cook up all training activities with Initiatives implementation specialists and facilitate communication and any scheduling with the Online Assistance Unit (OAU) and the team.
• Work alongside the CRESTNY team with OAU on Learning Management System (LMS) Virtual Platform and any public facing content management systems, e.g. website.
• Work alongside the CRESTNY team with CPIs module development unit, subject matter experts, OMH, vendors, and others ensure that new online training modules are developed and made available to learners.
• Schedule interactive learning community meetings, webinars, training sessions, consultations, and support calls.
• Support the development of pre and post evaluations, surveys, and questionnaires for ongoing data collection.
• Plan and set virtual meetings.
• Plan and set up F2F meeting/conference spaces.
• Support CRESTNY Director and team in reviewing CPIs currently existing online training modules and recommend what is relevant for CRESTNY.
• Participate on the design, creation, and dissemination of marketing materials, such as the Wave newsletter, for CRESTNY learning community meetings, webinars, training sessions, consultations, and support calls.
• Establish system of CEUs and prepare continuing education unit approval request paperwork.
• Maintain CRESTNY provider and contact lists.
• Enroll learners into CPIs learning management system, in collaboration with OAU, so that they can access online training modules and other resources.
• Co-write/edit/proofread newsletters and news briefs.
• Develop, update, and proofread web pages.
• Compile and analyze data and creating reports (such as pilot reports, annual reports.)
• Arrange travel for all Initiative members.
• Monitor inventory and order office supplies.
• Process and track all accounts payable, including vendors, consultants, invited guests, and training groups.

Minimum Qualifications

• A high school diploma.
• (5) years of experience.