Administrative Coordinator

Lane Enterprises is excited to welcome an Administrative Coordinator to their team! This is a fantastic opportunity to join a thriving organization with great employee retention.

Benefits

• Medical, Dental, Vision
• 401k
• Paid Time Off
• Paid Holidays
• Pension plan
• Flexible Spending
• Company-paid Life Insurance
• Voluntary Life Insurance
• Employee Stock Ownership Plan (ESOP) opportunity
• Generous bonus incentive plan

Responsibilities

• Answer and route phone calls from customers, suppliers, and truckers
• Read and reroute incoming mail, email, and phone messages; process outgoing mail and shipments
• Support all staff with organization procedures including filing, billing, accounts payable, timesheets, and scheduling
• Assist Corporate HR in onboarding, employee relations, policy requests, and benefit enrollment
• Assist with the collection of outstanding customer receivables through phone and written correspondence
• Process and maintain new customer and vendor paperwork and accounts in the company computer system
• Process invoices, return orders, and purchase orders daily
• Process customer credit card payments
• Process project preliminary notices
• Maintain communications with Corporate Headquarters in a timely and professional manner
• Maintain the general appearance and environment of the office
• Follow prescribed safety regulations
• Punctual and reliable attendance
• Other tasks and responsibilities may be added at management’s discretion

Requirements

Skills & Abilities

• Communication: Effective verbal and written communication skills; able to adapt style to different audiences
• Time Management: Prioritizes and organizes workload to achieve maximum productivity; adjusts as situations change
• Detail-Oriented: Achieves thoroughness and accuracy; verifies correctness or errors in procedures
• Professionalism: Demonstrates professional, ethical, and moral behavior, appearance, and presentation
• Dependability: Punctual; fulfills work and time requirements by adhering to work schedule and leave policies
• Customer Service: Commitment to delivering high-quality product and service; adjusts priorities to meet customer needs and ensure satisfaction

Education & Experience

• High School Diploma or Equivalent
• 4+ years’ experience as an Administrative Coordinator, Office Management, or other relevant administrative support role
• 2+ years’ experience with Microsoft Office suite products

Physical Requirements

• Exerts up to 20 pounds of force occasionally using body, hands, fingers, arms, legs, and feet
• Walking or standing occasionally; sitting to a significant degree
• Occasional local travel using personal vehicle