Administrative Coordinator

About the role

The Administrative Coordinator operates within a Brazilian travel-tech company focused on the distribution of tourism products, travel e-commerce, partner support, and technology-enabled booking operations. This role is administrative-focused, ensuring operational control through clear documentation, status tracking, and coordination. The position requires maintaining visibility of confirmed facts, pending dependencies, and exceptions within the specific context of Brazilian travel-tech.

Responsibilities

• Document administrative-focused coordination with business support, ensuring each checkpoint includes a visible source, owner, status, and next action within the Brazilian travel-tech environment.
• Maintain official travel role documentation with status tracking, ensuring traceability and clarity for all tasks.
• Reconcile workflow management with deadline management, keeping all processes aligned and up-to-date.
• Coordinate documentation with reporting, ensuring all administrative actions are well-documented and accessible.
• Review quality control with source verification, ensuring accuracy and accountability in all tasks.
• Apply data accuracy without losing track of evidence or deadlines in the administrative workflow.
• Document process compliance and issue escalation decisions, maintaining clear reasoning for all actions taken.
• Use judgment around follow-up, particularly when coordination depends on external confirmations rather than assumptions.
• Ensure role-specific handoffs combine administrative support, documentation, and cross-functional coordination, keeping all signals current and work secure for the next authorized teammate.

Requirements

• Confidently use the "Just Travel Oficial Workflow Context and Operations Coordination" when supporting Brazilian travel-tech operations.
• Ability to maintain data accuracy while tracking evidence and deadlines in an administrative-focused workflow.
• Experience in documenting process compliance and escalating issues with clear reasoning.
• Strong judgment in follow-up actions, especially when awaiting external confirmations.
• Ensure administrative support, documentation, and cross-functional coordination are current and traceable.

Pay

Base salary: $41,000–$62,000 per year.

Schedule

Full-time, 100% remote within the United States.