Administrative Coordinator

About the role

The Administrative Coordinator supports the Executive Assistant and the Executive team of DAVIS, a company redefining how people experience construction.

Responsibilities

• Supports the reception team, addressing inquiries, managing communications, and ensuring front desk coverage.
• Aids the Executive Assistant and Leadership Team with administrative tasks, scheduling, and backup support.
• Organizes, scans, maintains physical and digital files, processes registration documents, and manages correspondence related to emissions, recalls, and registrations.
• Manages check-in/out processes for loaner vehicles, handles documentation for vehicle sales, tracks transportation for vehicle-related services, and maintains vehicle records.
• Enters gas overage data, maintains logs (e.g., mail, maintenance), updates databases, and compiles checklists for vehicle kits.
• Orders and coordinates meals for meetings and events and assists with ad-hoc meeting needs.
• Assists with tracking and coordinating transportation expenses, and reconciles AMEX and KBB data.
• Communicates with project teams and trade partners regarding security protocols, processes background checks, tracks badging, and maintains driver eligibility documentation.
• Participates in training and onboarding new administrative staff and provides guidance to receptionists on notary processes.
• Logs and handles document tracking issues, escalates fleet-related issues, troubleshoots security-related problems, and contributes to improving administrative workflows.

Qualifications

• Associates degree or related experience.
• Minimum of three (3) years of administrative support or customer service experience; preferably experience supporting the C-level.
• Ability to learn new software quickly.
• Graphics and presentation program experience a plus.

Skills

• Technical Job Knowledge.
• Autonomy + Accountability.
• Business Impact.
• Talent Development.
• Problem Solving + Resiliency.

Benefits

Base salary (or hourly) range: $60,000.00 - $85,000.00
Davis offers a comprehensive benefits package including:

• 100% employer-paid health care plan (to include family)
• Life insurance
• Short- and long-term disability benefits
• An annual contribution to your HSA
• Annual incentive bonus
• Paid time off + annual holidays
• Financial benefits (401(k), Roth, and ESOP)
• FSAs
• Fertility and family-forming assistance
• Continuing education
• Employee Assistance Program (EAP)
• On-site fitness center
• Parental leave
• Company vehicle or auto allowance

Pay

$60,000.00 - $85,000.00

Schedule

N/A