Administrative Coordinator

We need to output only HTML fragment, no html/body tags, no markdown fences. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include sections only when posting has real specific content. The posting includes "About the Position" (which is about the role). We can map that to

About the role

with paragraph(s). Then responsibilities: there is a "Key Responsibilities" with subsections. We'll combine into a

• list. Requirements: there is "Qualifications" section with Required and Preferred. We'll treat as Requirements heading? The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to decide which headings to use. Probably we should use About the role, Responsibilities, Qualifications, Benefits, Pay, Schedule. They also list Requirements and Skills as possible headings but we may not have separate sections for those; we can combine qualifications and skills under Qualifications. The posting includes "Compensation and Benefits" (Pay and Benefits). Also "Work Schedule and Location" (Schedule). So we will have sections: About the role, Responsibilities, Qualifications, Benefits, Pay, Schedule. Ensure we don't create empty sections. We must preserve all substantive information, not invent or summarize away detail. Must not repeat job title as heading. Must not put Job ID etc. We must remove boilerplate: EEO, equal opportunity, application instructions (How to Apply), etc. Also remove navigation/cookie/legal etc. The posting includes "How to Apply", "Equal Opportunity". Those should be removed. We must keep all substantive info: About the Position paragraph, responsibilities details, qualifications required/preferred, compensation and benefits details, work schedule and location details. We need to format as HTML:

  About the role

  ...

  etc. For lists:

  Responsibilities

  • ...
  ...
  . For Qualifications: maybe split Required and Preferred as subheadings? But we only allowed headings from list; we could still include

  Qualifications

  and then within that have

  Required: ...

  and

  Preferred: ...

  . That's okay. For Benefits: we have health insurance, retirement, paid leave etc. We'll put under

  Benefits

  ...
  . Pay: salary range details. We'll put under

  Pay

  ...

  . Schedule: work schedule and location details. We'll put under

  Schedule

  ...

  . Make sure not to include filler like "commensurate with experience". Not present. We must not include application instructions or EEO. Let's extract content. About the Position paragraph: "The Hudson River Valley Greenway (HRVG) is seeking an organized, professional, and detail-oriented Administrative Coordinator to provide administrative support to the Executive Director. This position plays an important role in keeping the organization’s daily operations and Board activities organized and effective. Responsibilities include executive support, Board and committee coordination, meeting logistics and technology, records and database management, and general administrative support. The successful candidate will be comfortable managing multiple priorities, working independently, communicating professionally with a wide range of people, and maintaining accurate and confidential records. An interest in the mission of the Hudson River Valley Greenway and its work to support the region’s communities, heritage, natural resources, and recreational opportunities is highly valued." We'll put that as paragraph. Responsibilities: we have sub-sections: Executive Director Support, Board and Committee Coordination, Board Nominations and Appointments, Records and Database Management, General Administrative Support. We'll combine bullet points for each responsibility. Could break into multiple
• items each summarizing the subsection content. Must preserve all substantive information; we should not lose details. Could create
• with the heading as bold? But we cannot add extra tags beyond
• . We could include the subsection title inside the li text. Eg:
• Executive Director Support: Provide direct administrative support... etc. However using is okay as it's still within li. The instruction didn't forbid other tags; just said use
  • for any list and

    for prose. It didn't forbid other inline tags. Safer to keep plain text but include the subsection title as part of the sentence. We'll produce li items for each major responsibility area, summarizing the bullet points but preserving details. Must not invent or summarize away detail; we can condense but must keep all specifics. That's tricky. Perhaps better to create separate

    for each subsection with its own heading? But we only allowed headings from list; we could still add

    but not in list. The instruction says use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says "use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)". It implies we should use those headings for sections; we could still have subheadings but maybe not needed. Safer to just have one Responsibilities section with a list that includes all details as separate list items, possibly lengthy but okay. We need to preserve all substantive information: we can break each sentence into its own li. That will preserve details. Let's extract responsibilities details: Executive Director Support: - Provide direct administrative support to the Executive Director. - Prepare correspondence, reports, presentations, forms, spreadsheets, and other materials. - Assist with meeting preparation, follow-up, scheduling, communications, travel, and registrations. - Organize and maintain files, records, correspondence, and other documents. - Monitor routine administrative matters and bring items requiring the Executive Director’s attention forward in a timely manner. Board and Committee Coordination: - Coordinate quarterly Board and committee meetings, including scheduling, meeting locations, virtual and in-person participation, and room setup. - Prepare and distribute meeting notices, agendas, Board packets, presentations, and related materials. - Coordinate technology for hybrid meetings, including cameras, microphones, presentations, and virtual participation. - Assist with compliance with applicable public meeting and Open Meetings Law requirements. - Attend Board and committee meetings and take, prepare, or assist with meeting minutes and follow-up materials. - Collaborate with the Communications & Outreach Manager to maintain Board and committee membership lists, contact information, terms, and appointment records. - Assist with Board orientation, grant recipient recognition, external presenters, and other meeting activities. - Distribute materials and information to various Board committees as directed by the Executive Director. Board Nominations and Appointments: - Coordinate the administrative process for identifying, tracking, and filling vacancies on the Hudson River Valley Greenway Communities Council and Greenway Conservancy Board. - Maintain current records of Board members, appointing authorities, terms of office, vacancies, residency requirements, and other statutory membership requirements. - Monitor Board terms and anticipated vacancies and provide timely notice to the Executive Director and appropriate Board leadership. - Coordinate with the Executive Director, Board leadership, and applicable appointing authorities regarding potential nominees and required appointment materials. - Assist the Executive Director in actively seeking qualified candidates for Board membership and coordinating the preparation and submission of candidate recommendations to the Governor, as required by law. - Maintain documentation of nominations, recommendations, appointments, resignations, and vacancy actions to ensure that vacancies are addressed in accordance with the applicable enabling legislation. - Assist with onboarding newly appointed Board members, including collecting required information, distributing orientation materials, and updating Board records and public-facing information. - Ensure Board membership information and appointment records maintained by the organization remain accurate and current. Records and Database Management: - Maintain and update distribution databases and organizational contact lists. - Enter, verify, and update information for Board members, public officials, municipal representatives, partner organizations, vendors, and other stakeholders. - Identify and correct duplicate, outdated, or incomplete records. - Maintain organized electronic and paper files as per record retention policies, including correspondence, reports, agreements, policies, meeting records, and other organizational documents. - Ensure records are accurate, current, accessible, and appropriately maintained. General Administrative Support: - Answer and direct telephone calls, emails, mail, and general inquiries. - Prepare routine correspondence and administrative documents. - Manage and respond to Freedom of Information Law (FOIL) requests in accordance with applicable requirements and organizational procedures, coordinating with the Executive Director and other appropriate personnel as needed. - Maintain office calendars, equipment, supplies, and general office records. - Assist with contracts, insurance records, and other administrative documents. - Manage fleet vehicle compliance. - Handle confidential information appropriately. - Provide general administrative coverage for the office as needed. We'll create li for each bullet. Qualifications: Required and Preferred. Required: - Undergraduate degree in a field relevant to the position. - At least two years of administrative, clerical, office management, government, nonprofit, or related experience. - Strong organizational skills and attention to detail. - Excellent written and verbal communication skills. - Proficiency with Microsoft Office, email, calendars, databases, and standard office technology. - Ability to work independently, meet deadlines, and manage multiple priorities. - Professional and courteous interaction with staff, Board members, public officials, community representatives, vendors, and the general public. - Interest in and commitment to the mission and work of the Hudson River Valley Greenway. Preferred: - Experience supporting an executive or senior manager. - Experience supporting boards, committees, public meetings, or nonprofit organizations. - Experience maintaining databases. - Experience with virtual and hybrid meeting technology. - Familiarity with New York State or local government operations. - Experience with records management and meeting minutes. We'll put these as li under Qualifications. Benefits: - Health Insurance: Eligible full-time employees participate in the New York State Health Insurance Program (NYSHIP) through HRVG’s status as a participating employer, subject to applicable eligibility requirements, employee contributions, and NYSHIP rules. - Retirement: Eligible employees participate in the appropriate New York State retirement program, subject to the applicable retirement system and plan provisions. - Paid Leave and Other Benefits: HRVG provides paid vacation, sick leave, holidays, and other employee benefits in accordance with applicable HRVG policies and eligibility requirements. We'll make li for each. Pay: - Salary: The position is classified by HRVG as comparable to New York State Management/Confidential (M/C) Grade 15 for purposes of establishing the salary range. The current salary range is $62,499 (hiring rate) moving to $78,056 (job rate) at the end of a seven-year step process. - Important: This is an HRVG position and is not a New York State civil service position. The position is not subject to New York State civil service appointment, examination, or classification requirements. We'll include both sentences as paragraph or li. Since it's prose, we can use

    . Schedule: - This is a full-time position, with a negotiable hybrid option with a minimum of two required days per week in the HRVG office in Albany, New York. - Additional in-office or on-site work may be required based on Board and committee meetings, organizational needs, or other business requirements. - Occasional travel, including infrequent overnights, to Board meetings, committee meetings, and other organizational activities throughout the Hudson River Valley may be required. We'll put as

    or list. Use

    for prose; could be multiple paragraphs. Now ensure we don't include any boilerplate like "How to Apply", "Equal Opportunity". Also remove "Position Information" lines (Position: Administrative Coordinator Status: Full-time, non-exempt Reports to: Executive Director Location: Albany, New York Work Arrangement: Hybrid option). That's somewhat redundant with schedule and location; but it's substantive? It repeats info already covered. Might be considered duplicate; we can drop it as duplicate. The