Administrative Coordinator

HDR · St Louis Park, MN · 2 mo ago

On-siteAdministrative$27.97–$34.08/hrFull-time

About the Role

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. This role serves as a key resource for Area leadership, business groups, and employees by coordinating meetings and events, managing communications and SharePoint content, supporting operational processes, and delivering exceptional administrative service across multiple office locations in the MN/WI Area.

This is a full-time position based on site in our St. Louis Park, MN office.

Responsibilities

Lead coordination and organization of in-house, client, and Area-Wide meetings and events, including ordering food and beverages and coordinating logistics for meeting and event organizers.
Coordinate and support Area employee engagement activities, including All Staff meetings, recognition events, retirement celebrations, leadership visits, and other special events.
Assist the Area Administrative Manager, Area Manager, and Human Resources with executive administrative support, leadership meeting and event coordination, and preparation of operating plans, reports, presentations, and other materials as requested.
Coordinate and develop departmental administrative policies and procedures.
Serve as the primary area timecard administrator, assisting employees with the submission, approval, and administration of timecards.
Produce and distribute communications through email, SharePoint, presentations, and other Area initiatives.
Develop, format, and edit letters, memos, reports, organizational charts, labels, and other business documents as requested.
Utilize Adobe InDesign and other design tools to create and update branded communication materials, event signage, and wayfinding resources.
Provide administrative support to all business groups and offices throughout the MN/WI Area as needed.
Coordinate business card requests and orders in accordance with company branding standards.
Manage and maintain the food management system and support process improvements related to meeting and event coordination.
Assist and coordinate with other administrative staff to complete required support activities.
Serve as a backup to the primary receptionist; answer and direct phone calls, deliver messages, and greet employees and visitors.
Provide guidance to employees as necessary.
Perform other duties as needed.

Qualifications

Required Qualifications

High School diploma or equivalent.
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling, and telephone skills.
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
Self-motivated, well-organized, and detail-oriented.
Ability to handle confidential information.
Proficiency with MS Office including Word and Outlook.
An attitude and commitment to being an active participant of our employee-owned culture.

Preferred Qualifications

Associate’s degree in Business Administration, Communications, Marketing, or a related field.
3 or more years of administrative, office coordination, or executive support experience in a professional environment.
Must be available during core business hours, Monday through Friday.
Preference given to local candidates.
Experience supporting multiple teams, departments, or office locations.
Experience coordinating meetings, events, and employee engagement activities.
Experience with SharePoint content management and administration.
Proficiency with Microsoft Office Suite, including advanced PowerPoint skills.
Experience with workflow and project management tools such as Asana, Smartsheet, or similar platforms.
Experience with Adobe InDesign or other graphic design software.
Strong organizational and project coordination skills.
Strong attention to detail and ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
Ability to take direction from multiple levels of professional staff.
Ability to work independently while maintaining a high level of customer service and professionalism.
Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

Benefits

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes:

Medical, dental, and vision insurance.
Short and long-term disability, life insurance.
An employee assistance program.
Paid time away, parental leave, and paid holidays.
A retirement savings plan with employer match.
Employee referral bonus and tuition reimbursement.

Pay

The expected compensation range for this position depends upon skills, experience, education, and geographical location.

Minnesota: $27.97 - $34.08 per hour.

About HDR

At HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines—Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation—reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth.

Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. We foster a culture of inclusion with eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) that help create a sense of belonging and a supportive environment where everyone is empowered to engage and contribute.