Administrative Coordinator

About the Company

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Law School (HLS) combines excellence in legal education and scholarship with a deep commitment to justice. Here, you’ll find an environment that values who you are, encourages growth, and allows you to make a meaningful impact as part of a larger mission.

About the Role

Harvard Law School’s Office of the Dean seeks an Administrative Coordinator to perform a wide range of administrative duties requiring discretion, attention to detail, and the ability to work effectively as part of a team in a high-profile, fast-paced environment.

Responsibilities

• Support the day-to-day operations of the Dean’s Office by serving as a primary point of contact for phone, email, and in-person inquiries.
• Help foster a welcoming and professional office environment.
• Provide primary calendar and administrative support to one Dean’s Office principal and backup support to other Dean's Office principals, requiring coordination of competing scheduling priorities.
• Coordinate financial transactions for the Dean’s Office, including Concur reimbursements, B2P vendor invoices, and PCard and corporate card reconciliations, using Harvard's financial systems.
• Process incoming and outgoing mail and other routine office correspondence.
• Maintain administrative files and records and safeguard confidential information.
• Order and maintain office supplies and arrange for office equipment maintenance and servicing.
• Support Dean's Office meetings and events by coordinating assigned logistics, including room reservations, catering, audiovisual arrangements, meeting materials, and travel reimbursements.
• Assist with special projects and perform other duties as assigned.

Requirements

Basic Qualifications

• 3 or more years of experience in office administration or related field (business environment and/or customer service).
• Education beyond high school may count toward experience.

Qualifications and Skills

Additional Qualifications and Skills

• Effective interpersonal, written, and verbal communication skills.
• Demonstrated organizational skills and the ability to prioritize competing demands and meet deadlines.
• Sound judgment, initiative, and attention to detail.
• Commitment to providing responsive and professional customer service.
• Ability to handle sensitive situations with confidentiality, professionalism, tact, and diplomacy.
• Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.

Schedule

• Full-time, 40 hours per week.
• Preferred hours: 8:30 AM – 5:30 PM, Monday through Friday.

Work Location

This position is hybrid. Some duties may be performed remotely, but the work schedule and location will be set by the department based on operational needs. When not working at a Harvard or Harvard-designated location, employees must work in a Harvard-registered state in compliance with the University’s Policy on Employment Outside of Massachusetts.

Benefits

Harvard offers a comprehensive benefits package designed to support a healthy work-life balance and your physical, mental, and financial wellbeing, including:

• Generous paid time off, including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities, including tuition assistance and reimbursement.
• Commuter benefits, discounts, and campus perks.

Learn more about these and additional benefits on the Benefits & Wellbeing Page.