Administrative Coordinator

Administrative CoordinatorHart Howerton – San Francisco Experience Required: At least 1 year experience in an administrative support role or clerical position. Educational Requirements:The successful candidate will have an undergraduate degree or equivalent experience. Description:The Administrative Coordinator position responsibilities are to maintain and manage the front desk, as the main point of contact to welcome clients, vendors and staff, as well as answer incoming calls and door intercom, manage daily calendar and provide operational support to the administration team. We are looking for an applicant who works well independently and as a team member, is attentive to detail, has great follow-through, demonstrates the ability to multi-task and takes ownership of their role. Essential Duties and Responsibilities:Exceptional verbal and written communication skillsDemonstrate professional appearance and demeanorMaintain polished appearance of reception area and conference roomsMain point of contact for all phone, reception and client/staff greetingManage calendar coordination for meetings, company truck, wellness roomHandle daily check reporting, mail sorting and distribution within the officeOrganize and assist with staff events, announcements, and lunch coordinationMaintain and coordinate weekly janitorial log and work with team to inspect janitorial workCreate flyers and send staff announcements for staff eventsCoordinate and process Lunch N Learns with New York officeOrder monthly staff breakfast, may need to order lunch for principals or team meetings at timesSupport Green Office including research for sustainable supplies, EWG rating, catering needsDaily kitchen checks including stocking and ordering suppliesUpdate emergency plan, seating map and phone lists based on changes within staffProcess credit card reconciliationsEnd of week cleaning of kitchen refrigerator, drawing tables and conference roomsAssist Admin, Operations and Project Assistants with client meetings and conference room schedulingProcess Fedex, USPS and courier needsMaintain various Admin calendars: Out of Office, Visitors, EventsWorking knowledge of Microsoft Suite, plus familiarity with PC computer functions. Airtable knowledge, familiarity or willingness to learn The salary range for this position is $65,000-$75,000. Our Mission: To apply an interdisciplinary, sustainable and environmentally responsive approach to design that fulfills the full potential of our client’s objectives while enriching the lives of our staff and stakeholders. For consideration in the SF office, please submit your resume directly by email to Human Resources, Olga Kuzmina at okuzmina@harthowerton.com.