Administrative Coordinator

About the role

Hallford Travels is seeking an Administrative Coordinator to enhance workflow control across personalized leisure vacations, cruises, all-inclusive stays, itineraries, suppliers, and traveler support. This role focuses on administrative coordination within leisure travel operations, ensuring visibility of owners, evidence, and next actions.

Quality in this role is measured by the accuracy of workflow control, enabling others to act confidently, and ensuring unresolved items are documented rather than guessed.

Responsibilities

• Review incoming requests for completeness as part of the Administrative Coordinator workflow.
• Maintain the workflow by routing work to the correct next step.
• Track unresolved exceptions through closure.
• Document process issues that repeatedly slow execution.
• Coordinate recurring work by organizing it by owner and status.

Requirements

• Confidently use Supplier Confirmation Review and Leisure Travel Operations in administrative coordination.
• Apply Deadline Management without losing track of exceptions, owners, or deadlines.
• Document Exception Management decisions clearly for teammates to follow.
• Use sound judgment in Workflow Analysis, especially when escalation is required instead of assumption.

Pay

Base salary: $38,000–$52,000 per year.

Schedule

Full-time, 100% remote within the United States.