Administrative Coordinator

Overview

Summit Baptist Church is seeking a warm, organized, and dependable Administrative Coordinator to support the church's daily administrative operations.

Primary Responsibilities

• Attend one weekly staff meeting, take notes, and help follow up on key administrative details.
• Help connect information between staff, ministry leaders, committees, and volunteers.
• Aid in scheduling meetings, maintaining calendars, and coordinating church-wide communication.
• Support the Senior Pastor and staff with administrative tasks related to church ministry and weekly operations.
• Proofread church communications and printed materials, including weekly emails, newsletters, flyers, announcements, and other ministry updates.

Church Calendar and Communication

• Maintain the church calendar and help coordinate room usage, ministry events, and facility availability.
• Communicate clearly about upcoming events, deadlines, and needs to staff and ministry leaders.
• Help staff and ministry leaders with the monthly newsletter and other regular communication pieces.
• Keep church information organized so staff and volunteers know what is happening and when.

Database and Member Records

• Maintain accurate non-financial member and attendee records in Planning Center.
• Keep membership, attendance, baptism, and ministry records current and organized.
• Merge duplicate profiles and help maintain clean, accurate data.
• Generate reports as needed to support staff, ministry leaders, and committees.
• Help staff and volunteers use Planning Center effectively for ministry communication and organization.

Office Administration

• Help maintain an organized church office environment.
• Order and maintain basic office supplies and materials.
• Keep digital and physical records organized and accessible.
• Assist with church correspondence and basic office communication.
• Respond to phone calls, emails, and visitors with kindness, clarity, and professionalism.

Volunteer and Ministry Support

• Communicate with volunteers in a helpful and encouraging way.
• Support ministry leaders as they organize teams, events, and ministry needs.
• Create clear systems so volunteers know where to go, what to do, and who to contact.
• Serve as steady administrative support for the church’s ongoing ministry life.

Desired Skills and Qualities

• Organized, dependable, and detail-oriented.
• Comfortable managing calendars, emails, records, and digital systems.
• Proficient with Microsoft 365, email, shared documents, and cloud-based systems.
• Willing to learn Planning Center and other church management tools.
• Good at follow-through and helping tasks move from conversation to completion.
• Able to maintain confidentiality and handle sensitive information with care.

Preferred Experience

• Prior experience in one or more of the following areas is helpful:
• Administrative support
• Church office administration
• Volunteer coordination
• Calendar management
• Database or records management
• Planning Center or similar church management software
• Microsoft 365
• Email and digital communication
• Proofreading and editing
• Customer service, hospitality, or front office support

Church Experience

Church experience is helpful but not required. A strong candidate from outside the church who has administrative skills, a warm presence, and a willingness to learn church systems may be a great fit.

Summary

This role is a meaningful part-time opportunity for someone who enjoys administration, organization, communication, and helping a church serve people well. The Administrative Coordinator will help Summit Baptist Church strengthen its systems, support its staff and volunteers, and keep the church's daily administrative life clear, organized, and welcoming. With any additional support as assigned by the senior pastor.