Administrative Coordinator

G Spa Travel S.A.S. is looking for an Administrative Coordinator to contribute to its custom travel, wellness tourism, congresses, pilgrimages, group coordination, and traveler service.

About the role

This full-time, 100% remote position provides day-to-day administrative, scheduling, communication, and document support. Open to candidates throughout the United States.

Responsibilities

• Manage calendars, appointments, shared inboxes, routine correspondence, and administrative requests.
• Prepare, proofread, organize, and distribute documents, spreadsheets, meeting notes, presentations, and routine reports.
• Maintain orderly digital filing systems, contact lists, trackers, templates, and reference documents across travel and event coordination.
• Schedule meetings, confirm participants, organize agendas, and follow up on action items and pending requests for the team.
• Coordinate routine requests with internal teams, customers, vendors, or partners and route issues to the correct owner.
• Handle confidential company information carefully and keep accurate records of completed administrative work.

Requirements

• High school diploma or equivalent; relevant office or administrative experience is helpful.
• Comfort using Microsoft Office or Google Workspace, email, shared calendars, spreadsheets, and collaboration tools.
• Strong organization, written communication, proofreading, and time-management skills.
• Ability to manage several priorities, meet deadlines, and follow through without constant supervision.
• Reliable internet access and a professional remote workspace.
• A pre-employment background check is required.

Pay

$55,000 - $62,500 per year