Administrative Coordinator

About Us

We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team.

Responsibilities

• Partner with Account Executives to support projects throughout the bidding process.
• Create and maintain project opportunities within the CRM, ensuring accurate and timely data entry.
• Upload and organize project plans, specifications, addenda, and related bid documents.
• Coordinate with national estimating teams by submitting takeoff requests and tracking progress to meet bid deadlines.
• Solicit and obtain pricing from vendors and manufacturers as required for project bids.
• Monitor bid calendars and due dates, proactively communicating upcoming deadlines to Account Executives and estimating resources.
• Support Account Executives by converting spreadsheet-based estimates and pricing proposals into CRM-generated quotes.
• Track bid status, updates, addenda, and customer communications throughout the bidding process.
• Maintain electronic project files and ensure documentation is accurate, current, and accessible.
• Assist with project handoff activities following award, ensuring bid information and supporting documents are properly transferred to operations teams.
• Generate reports and provide administrative support related to sales activity, bid tracking, and pipeline management.
• Support continuous improvement of sales processes through accurate recordkeeping and workflow coordination.
• Perform other related duties and special projects as assigned.

Requirements

• High School Diploma/GED required.
• Familiarity with Microsoft 365 products.

Preferred Qualifications

• 2+ years working in an administrative role is preferred.

Benefits

• Medical, Dental, Vision
• Telemedical and Mental Health support
• Prescriptions coverage
• HSA/FSA options
• Life and AD&D insurance
• 401k Company Match