Administrative Coordinator

Position Overview

Responsibilities

• Prepare and assemble client billing packages.
• Prepare and print checks for vendor payments after management approval. All checks will be reviewed and signed by management.
• Organize and maintain project documentation and files.
• Aid in tracking deadlines and following up on outstanding items.
• Communicate professionally with vendors, subcontractors, and clients as needed.
• Maintain accurate records and spreadsheets.
• Support the owner with a variety of administrative projects.
• Help improve office systems and processes.

Qualifications

• Excellent organizational skills and strong attention to detail.
• Strong computer skills, including Microsoft Office. QuickBooks experience is required.
• Ability to learn new software quickly.
• Excellent written and verbal communication skills.
• Able to prioritize multiple tasks and meet deadlines.
• Self-motivated with a strong work ethic.
• Comfortable working independently with minimal supervision.
• Professional, dependable, and trustworthy.

What We're Looking For

• The Right Person Is Productive and efficient.
• Able to understand and follow direction.
• Critical thinker with strong problem-solving skills.
• Naturally organized and detail-oriented.
• Trustworthy and dependable.
• Positive, adaptable, and eager to help wherever needed.
• Takes initiative and doesn't need to be told every next step.

Schedule & Compensation

• Part-time or full-time opportunity.
• Competitive compensation based on experience.
• Opportunity to grow with a well-established construction company.