Administrative Coordinator
About The Role
The Administrative Coordinator provides administrative, operational, and program support to ensure the efficient functioning of programs. This position supports leadership, helps coordinate internal processes, assists with scheduling and communication, and serves as a point of contact for staff, providers, individuals served, and community partners.
Responsibilities
Provide administrative support to programs and the leadership team.
Prepare correspondence, reports, meeting agendas, minutes, and other department documents.
Maintain organized electronic systems in accordance with agency and regulatory requirements.
Avoid tracking deadlines, assignments, and department projects.
Cook up office operations and support day-to-day administrative needs of the department.
Schedule meetings, trainings, interviews, and department events.
Cook up calendars for leadership and department meetings.
Assist with onboarding logistics for new staff and contracted providers.
Support communication and coordination between programs, departments, and external partners.
Assist with processing paperwork related to contracted supports, billing, provider records, and other operations.
Support staff with navigating administrative systems and procedures.
Help ensure consistent communication regarding department processes and expectations.
Offer recommendations and support to improve documentation workflows, efficiency, and overall data accuracy.
Maintain spreadsheets, tracking systems, and departmental databases.
Compile data and assist with preparing monthly, quarterly, and annual reports.
Monitor administrative workflows and identify opportunities for improved efficiency and organization.
Qualifications
A High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, Human Services, or related field preferred.
Minimum of 3–5 years of relevant experience required, preferably in healthcare, developmental services, behavioral health, or human services.
Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.
Demonstrated analytical and problem-solving skills with attention to detail and accuracy.
Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
Experience working within electronic medical record systems preferred.
Ability to collect, organize, and interpret data for reporting and quality improvement purposes.
Strong written and verbal communication skills, including preparation of meeting minutes, reports, and professional correspondence.
Ability to work independently while collaborating effectively with leadership, staff, and external stakeholders.
Demonstrated ability to maintain confidentiality and manage sensitive information in accordance with HIPAA and agency standards.
Must have a valid driver’s license, reliable transportation, and personal automobile liability insurance coverage at or above levels mandated by the State of Vermont.
Successful completion of a criminal history background check after hire.
Benefits
Competitive pay $23.39 - $25.28/Hour (compensation is typically dependent upon experience)
Comprehensive Benefit Package
401(k) 401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance
Career Training and Development
Career Training and Development
Collaborative and engaging team meetings with supervision
Our work is guided by our core values of Trust, Accountability, Respect, Cultural Competence, Person-Centered, and Continuous Learning and Growth.
CCN is an Equal Opportunity Employer.