Administrative Coordinator
Position Summary
We currently have a role available for an Administrative Coordinator to primarily support our People Operations team. This position plays an important role in helping the organization operate efficiently by coordinating administrative activities, supporting employee programs, managing schedules and logistics, and assisting with project tracking and documentation.
Essential Duties And Responsibilities
Support employee lifecycle activities, including onboarding, offboarding, employee records management, and People Operations documentation.
Aid with benefits administration and employee programs, such as enrollments, qualifying events, employee engagement, recognition, and employee experience initiatives.
Support People Operations communications, training coordination, meetings, and organizational initiatives.
Maintain People Operations trackers, records, and documentation to support compliance, reporting, and audit readiness.
Aid with the administration of People Operations projects and departmental priorities.
Maintain confidentiality and exercise discretion when handling employee and company information.
General Administrative Support
Cook up travel, conferences, special events, and other administrative tasks.
Serve as a point of contact for visitors, vendors, deliveries, and general administrative inquiries.
Maintain files, records, documentation, and other business-related materials.
Provide administrative support for organizational initiatives, projects, and day-to-day business operations.
Calendar & Meeting Coordination
Manage calendars and coordinate meeting schedules for leaders and teams.
Prepare and coordinate meeting logistics, including invitations, materials, room reservations, and follow up communications.
Aid with planning and logistics for company meetings, leadership meetings, and special events.
Project & Process Support
Organize information, track progress, monitor action items, and maintain project documentation.
Cook up administrative activities, maintain records and trackers, and help ensure consistent execution of established processes.
Qualifications
Education & Experience: Associate's degree required; Bachelor's degree preferred. Five or more years of administrative, office coordination, or related experience.
Knowledge, Skills & Abilities: Strong organizational and time management skills. Excellent verbal and written communication skills. Strong attention to detail and accuracy. Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. Experience with HRIS and other business systems preferred.
Physical Requirements: Ability to occasionally lift and move packages, office supplies, or deliveries weighing up to 25 pounds.
Additional Information
This position works primarily in an office environment and regularly interacts with employees, visitors, vendors, and business partners. The successful candidate will be highly organized, proactive, and committed to supporting Cogent's mission, values, and continued growth through exceptional administrative and operational support. This is a day shift position (approx. 8a-5p local time).
Cogent Scientific provides equal employment opportunities to all applicants and does not discriminate based on any legally protected characteristic. Additionally, if you require a reasonable accommodation during the application or interview process, please let us know. This job posting will remain open until 8/10/2026 or until a qualified candidate has been selected, whichever comes first.