Administrative Coordinator

About the role

The Administrative Coordinator supports the ongoing administrative needs of the Operating teams at South Fork and Del Rio (Texas) RNG Projects located in Hereford and Dimmitt, Texas respectively.

Responsibilities

• Maintain and organize all plant safety documentation (SOPs, JSAs, SDS, permits, LOTO records, confined space permits, hot work permits, etc.).
• Ensure safety forms are completed accurately, signed, and filed in accordance with company and regulatory requirements.
• Track expiration dates for safety certifications, training records, and contractor documentation.
• Aid in preparing documentation for regulatory inspections and audits (OSHA, EPA, state environmental agencies).
• Support incident reporting documentation and maintain records of corrective actions.
• Maintain digital and physical filing systems for compliance documentation.
• Distribute updated procedures and ensure revision control is maintained.
• Collect daily/weekly lab results from technicians/operators (gas quality, methane content, H₂S levels, moisture, digestate samples, etc.).
• Verify lab data is complete and formatted correctly before distribution or digital logging.
• Compile and distribute reports to plant management, environmental teams, and corporate stakeholders.
• Support the management of warehouse inventory at both sites using a D365 platform including tracking the addition and consumption of parts and consumables.
• Track out-of-spec readings reported by Operations and notify appropriate personnel.
• Maintain historical lab data records for compliance reporting and trend analysis.
• Aid in preparation of monthly and quarterly environmental reports.
• CMMS (Computerized Maintenance Management System) Support
• Monitor technician/operator work order entries for completeness and accuracy.
• Follow up with operators to ensure maintenance logs are entered daily.
• Track preventive maintenance (PM) completion rates and generate status reports.
• Enter completed work orders or backlog updates when needed.
• Aid in scheduling PM tasks.
• Ensure documentation within CMMS aligns with compliance requirements.
• Prepare daily, weekly, and monthly operational summary reports as needed.
• Aid plant manager and supervisors with reporting, spreadsheets, and documentation.
• Maintain vendor files, purchase orders, and service records.
• Cook up and coordinate contractor documentation and site access paperwork.
• Support onboarding documentation for new employees.
• Order and retrieve office and safety supplies as needed.
• Schedule meetings, take meeting minutes, and track action items when necessary.
• Maintain organized shared drives and document control systems.
• Ensure version control of controlled documents.
• Archive outdated records per company retention policies.
• Aid in KPI tracking (downtime, gas production, safety metrics).
• Other duties as assigned.

Qualifications

• 3-5 years of related administrative experience and/or training; or equivalent combination of education and experience.
• Knowledge of Microsoft Office applications, specifically Word, Excel, and Outlook.
• Basic math skills.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to communicate effectively with multiple project stakeholders.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills

• Quality: Consistently produces high quality work (accurate, neat, and thorough).
• Communication: Communicates clearly, concisely, effectively, professionally, and timely.
• Teamwork: Fosters the spirit of working with each other.
• Persistence: Develops workable alternatives and solutions.
• Reliability: Responds in a timely manner. Is honest, ethical, value-driven, and trustworthy.
• Leadership: Provides clear direction around a vision. Creates actionable plans and is proactive & anticipatory.
• Passion: Is excited and creates enthusiasm about the company's future.

Behavioral Competencies

• Quality: Consistently produces high quality work (accurate, neat, and thorough).
• Communication: Communicates clearly, concisely, effectively, professionally, and timely.
• Teamwork: Fosters the spirit of working with each other.
• Persistence: Develops workable alternatives and solutions.
• Reliability: Responds in a timely manner. Is honest, ethical, value-driven, and trustworthy.
• Leadership: Provides clear direction around a vision. Creates actionable plans and is proactive & anticipatory.
• Passion: Is excited and creates enthusiasm about the company's future.