Administrative Coordinator

About the role

Join a growing organization in a highly visible role supporting daily operations and project coordination. Work closely with customers, property managers, installers, suppliers, and internal teams. Enjoy a dynamic position with a variety of responsibilities across administration, customer service, scheduling, and operations. Gain valuable cross-training opportunities in Accounts Payable, Accounts Receivable, and Purchasing. Be part of a collaborative team where organization, communication, and attention to detail are highly valued.

Responsibilities

• Manage incoming calls, emails, text messages, and customer inquiries while providing exceptional service.
• Prepare quotes, orders, work orders, and installation paperwork with accuracy and attention to detail.
• Coordinate installation schedules and communication between customers, installers, suppliers, and internal teams.
• Maintain organized records, project documentation, inventory information, and filing systems.
• Monitor material availability, follow up with suppliers, and support day-to-day office operations.
• Assist with order processing, project tracking, and administrative support across departments.

Qualifications

• 2+ years of administrative, office support, customer service, or project coordination experience.
• Strong organizational skills with exceptional attention to detail and a sense of urgency.
• Excellent communication and relationship-building skills.
• Proficiency in Microsoft Office and business software systems.
• Ability to manage multiple priorities in a fast-paced environment.