Administrative Coordinator

Description Burial Beer Co. is looking for an Administrative Coordinator to join our team and ensure smooth day-to-day administrative, financial, and operational support across the company. This role bridges accounting, office management, IT coordination, and employee experience, helping to keep our systems, processes, and teams running efficiently. We're looking for someone who is highly organized, detail-oriented, proactive, and dependable. The ideal candidate thrives in a fast-paced environment, communicates effectively across teams, handles confidential information with integrity, and enjoys creating structure that enables others to do their best work. About Us Burial Beer Co. was founded in 2013 by Doug Reiser, Jess Reiser and Tim Gormley and driven by a passion for craft, community and the creative. Burial invests in consistency and integrity of the product we make, the cultural values we embody and the community we live in. Connection runs deep with intention to source ingredients with story and humanity, within the commitment to building relationships in our industry and community and in our support of one another. Values We Practice CONNECTIVITY - Celebrating the human experience through storytelling, personal relationships, and meaningful collaborations.COURAGE - Empowering yourself and those around you to go beyond what you know and boldly innovate with the understanding that failure and discomfort are essential to continued growthINCLUSIVITY - Cultivating a safe, supportive and accessible environment of opportunities that honor, respect and uplift individual identities and experiences.INTEGRITY - Setting and upholding a standard of quality for the processes we implement, the products we craft, the experiences we create and the values we embody What You'll Do Employee Experience & Office Culture Facilitate Employee Appreciation Programs Support a positive, organized, and welcoming office environment Accounting & Financial Administration Enter Accounts Payable (A/P) into QuickBooksRecord administrative expenses in QuickBooksEnter credit card expenses into NexoniaPerform monthly bank reconciliations Assist with payroll support tasksPrepare excise and sales tax documentation for Accounting Manager reviewInput Music Settlements into QuickbooksIssue 1099 forms annually Office & Administrative Operations Executes office operations, including: cleaning schedules and office supply and pantry ordering and inventoryMonitor and respond to Google Workspace inbox (info@burialbeer.com)Coordinate weekly administrative errands such as: mail pickup, cash retrieval from music venue, bank deposits, post office runs IT & Systems Administration Administer basic IT operations and vendor coordinationMaintain employee email access via Google WorkspaceOversee computer lifecycle: issuing, tracking agreements, and returnsMaintain company phone lines through VerizonMaintain user access and permissions across systems Travel & Logistics Coordination Communicate travel arrangements for staffExecute per diem allocations and trackingEnsure cost efficiency and adherence to company policies Compliance & Certifications Track and maintain annual company certification requirementsEnsure deadlines and documentation are completed accurately and on time What Success Looks Like Technical Experience with accounting and expense software (QuickBooks, Nexonia)Proficiency in Google Workspace toolsAbility to manage basic IT systems and vendorsBasic accounting knowledge (A/P, A/R, reconciliations)High level of accuracy in data entry and reporting Leadership Proactively identifies gaps and inefficienciesTakes ownership of tasks from start to completionResourceful in resolving administrative and operational issuesComfortable shifting between administrative, financial, and operational tasksAble to support a fast-paced, growing organization Business Strong attention to detail across multiple systemsAbility to prioritize and manage recurring deadlines (monthly, weekly, annual)Maintains clean, auditable recordsHandles sensitive financial, employee, and company information with careMaintains confidentiality and professionalism Interpersonal Professional written and verbal communicationTimely management of shared inboxes and internal requestsCross-functional collaboration Requirements Who We’re Looking For Highly organized and detail-oriented, with a track record of accuracy in administrative and financial tasksExperienced in A/P, A/R, reconciliations, or similar accounting functions, ideally using tools like QuickBooksSelf-directed and dependable, able to own recurring responsibilities and meet deadlines without close oversightTrustworthy and discreet when handling sensitive financial, employee, and company informationClear and responsive communicator, comfortable managing shared inboxes and cross-functional coordinationComfortable operating across systems such as Google Workspace and learning new tools as neededProactive and resourceful, with the ability to identify inefficiencies and improve processesService-oriented and adaptable, willing to support a wide range of administrative, operational, and team needs Physical Requirements Frequent computer and desk work - prolonged periods of sitting and working on a computerMust be able to lift at least 25 pounds.Must be able to bend over, twist, kneel, stand.Ability to communicate effectively both in person and via digital platforms, requiring clear speech and hearing abilities. The Details Home Base: Asheville, NCDepartment: AdministrationReports To: Chief Administrative OfficerEmployment Type: Full-Time, Salaried/ExemptStarting Compensation Range: $55k - $60k per year (depending on experience)Job Schedule: Typically M-F, 9a - 5p Employment Inclusion Policy Burial is an equal opportunity employer and makes employment decisions on the basis of merit. Burial celebrates people from all walks of life and prohibits the unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. All employment is decided on the basis of qualifications, merit, and business need. We don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community.