Administrative Coordinator

About the role

This role supports the Leadership support team ensuring smooth communication, meeting coordination, volunteer engagement, and administrative operations for association leadership and volunteer committees.

Responsibilities

• Provide administrative support to the Leadership Support Team and association leaders
• Cook up calendars, meetings, conference calls, and virtual events
• Prepare meeting agendas, minutes, reports, and presentation materials
• Manage communications with volunteer leaders, board members, committee members, and chapter leadership
• Aid in onboarding and training of volunteer leaders and committee members
• Track committee activities, action items, deadlines, and follow-up communications
• Maintain accurate records, databases, leadership rosters, and governance documents
• Coordinate logistics for leadership meetings, conferences, retreats, and special events
• Schedule meeting space, audiovisual needs, travel arrangements, and catering as needed
• Aid in governance-related processes, including board and committee documentation
• Monitor shared inboxes and respond to inquiries in a timely and professional manner
• Support membership and volunteer recognition programs, awards, and engagement initiatives
• Prepare correspondence, reports, spreadsheets, and other business documents
• Collaborate with cross-functional teams to support organizational initiatives and projects
• Aid in budget tracking, expense reporting, and invoice processing
• Maintain confidentiality of sensitive organizational and leadership information
• Identify opportunities to improve administrative processes and team efficiency
• Provide general office and project support as needed

Requirements

• 2+ years of administrative, coordinator, executive support, association, nonprofit, or related experience
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Experience coordinating meetings, events, or volunteer programs
• Detail-oriented with strong follow-through and problem-solving abilities
• Ability to work independently and collaboratively in a team environment
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience with databases, CRM systems, membership platforms, or association management software is a plus
• Professional and customer-service-oriented approach when working with volunteers and stakeholders
• Ability to handle confidential information with discretion

Qualifications

• Bachelor's degree preferred but not required with relevant experience

Skills

• Administrative, coordinator, executive support
• Association, nonprofit
• Microsoft Office Suite
• Databases, CRM systems, membership platforms, or association management software
• Volunteer programs
• Confidentiality

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Pay

TBD

Schedule

TBD

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

https://jobs.beaconhillstaffing.com/eeoc/