Administrative Coordinator

About the role

Apply Description Banner Associates is seeking an Administrative Coordinator to support a wide range of administrative needs across Human Resources and Operations. This is a full-time, non-exempt position with a flexible schedule of 30-40 hours per week. Core hours are Monday-Thursday, 9:00 a.m.-3:00 p.m. and Friday, 8:00 a.m.-12:00 p.m., with additional hours scheduled around business needs and the selected candidate’s availability.

Responsibilities

• Provide administrative support across Human Resources and Operations.
• Cook up employee events, meetings, training sessions, onboarding activities, internal communications, and other employee-focused initiatives.
• Coordinate recruiting coordination, benefits-related documentation, HR records, and other routine HR processes, while maintaining confidentiality and sound judgment.
• Greet visitors, clients, and vendors in a professional and friendly manner and assist them as needed.
• Keep office supplies, conference rooms, and shared office areas organized, stocked, and prepared for employees, clients, and visitors.
• Support project administration by preparing, formatting, organizing, and distributing project documents and related materials.
• Aid project teams with meeting notes, data entry, closeout documentation, and other project support as needed.
• Jump in on special projects and day-to-day needs that help the team work efficiently and serve clients well.

Requirements

• High school diploma or equivalent required.
• Associate degree in business, administrative support, human resources, or a related field preferred.
• Prior experience in administrative support, office coordination, project administration, or HR support preferred.
• Experience in a professional services, engineering, architecture, construction, or consulting environment is helpful, but not required.
• Strong attention to detail, organization, accuracy, and follow-through.
• Ability to manage multiple tasks, shift priorities, and keep things moving.
• Strong communication skills and a helpful, professional approach with employees, clients, visitors, and vendors.
• Comfort using Microsoft Word, Excel, Outlook, and PowerPoint.
• Willingness to learn company software systems and internal processes.
• Dependable, flexible, proactive, and willing to help where needed.
• Valid driver’s license and ability to run local business-related errands as needed.

Culture and Values

Banner Associates is committed to a culture of improvement, reliability, people-focused values, and passion with an encouraging attitude. The firm is recognized as one of the Top 50 Best Places to Work by Prairie Business Magazine for six consecutive years. Banner offers a great work environment, competitive pay, excellent benefits, a company-matched retirement plan, performance bonuses, flexible scheduling, and opportunities for professional development. Employees also have opportunities for paid volunteer time in the communities they serve. Banner is an Equal Opportunity Employer.