Administrative Coordinator

Responsibilities

• Learn and use internal systems to accurately enter data from manifests into company databases.
• Scan, upload, and report information from various documents and manifests in a timely and accurate manner.
• Create and update Word documents and Excel spreadsheets to support office and operational needs.
• Perform general office duties, including creating shipping documents, filing, opening mail, and receiving visitors.
• Answer phone calls, provide assistance to callers, or direct them to the appropriate department or person.
• Exercise discretion and interpretive judgment when working with outside vendors and service providers.
• Create, review, and organize manifests into packages, confirming destinations and ensuring accuracy.
• Aid Sales and Field Technical Services teams with paperwork, invoicing, and customer communications.
• Prepare, mail, and ship packages via USPS, UPS, and FedEx, and handle stuffing and sealing of mailings.
• Maintain good team communication and collaborate effectively with colleagues.
• Use Microsoft Teams and other communication tools to coordinate work and share information.

Requirements

• High school diploma or equivalent education.
• 1–2 years of experience in an office environment.
• 2 years of experience using Microsoft Excel or Microsoft Office.
• Demonstrated experience with customer interaction and customer service.
• Experience with data entry and administrative assistance.
• Strong attention to detail and accuracy in data entry and documentation.

Qualifications

• Experience with dispatch and transporting customer service is a plus.
• Experience using Microsoft Teams for communication and collaboration.
• Background in administrative support, clerical work, or front desk operations.
• Comfort working with outside vendors and exercising sound judgment.
• Demonstrated ability to work effectively as part of a team.

Work Environment

This position is based in an office environment and operates on a five-day workweek. The role involves regular use of computers and standard office software, including Microsoft Excel, Word, Outlook, and Microsoft Teams. Daily work includes handling physical documents, mail, and packages, as well as interacting with visitors, customers, and internal staff.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, Life Insurance (Voluntary Life & AD&D for the employee and dependents), Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.