Administrative Coordinator

About the role

Administrative Coordinator position located in Portland, Oregon (onsite). Everforth Apex is a world-class IT services company serving thousands of clients globally, valuing innovation, collaboration, and continuous learning. The role serves as the primary point of contact for the administrative suite, providing on‑site support for professional, customer service, and administrative functions, supporting faculty governance groups, technology and facilities backup, and other areas as needed.

Responsibilities

• Serve as the front‑line point of contact for the administrative suite, greeting faculty, staff, and students.
• Manage all mail and deliveries, including signing for and disseminating incoming packages.
• Coordinate the ordering and stocking of office and specialty supplies for workrooms and breakrooms.
• Provide backup technology support, including online teleworking, multimedia assistance, and responding to classroom technology questions.
• Serve as a facilitator for online Webex meetings, trainings, and events.
• Support the Operations Coordinator by notifying facilities of maintenance requests and assisting the Emergency Action Team.
• Assist with exam proctoring and provide general administrative support to Senior Associate and Assistant Deans as assigned.
• Support faculty governance groups by managing schedules, agendas, taking minutes, and distributing confidential materials.
• Maintain the governance group’s SharePoint site and provide technical support for meetings.
• Assist in planning and executing events, such as retirement celebrations, seasonal parties, and other ceremonies.

Requirements

• Two years of general office or secretarial experience; OR
• An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
• A Bachelor’s degree and one year of general office or secretarial experience; OR
• An equivalent combination