Administrative Coordinator

About the role

The AHA is a national organization representing and serving hospitals, health care networks, and their patients and communities. It operates from two main offices in Washington, D.C., and Chicago.

Responsibilities

• Coordinate and execute operational and education activities and projects to support AHE operations and executive management team.
• Provide primary administrative and customer service support for various education platforms including subscriptions and renewals, online, virtual, hybrid, and in-person education activities.
• Prepare invoices and track payments, resolve issues, including outreach to collect on past due invoices; prepare related reports.
• Support AHE management with financials including supporting the budget process and forecasting.
• Coverage by responding to Tier 2 calls from the AHA Member Call Center, voicemail, and emails as well as staff meeting coordination.
• Support Advisory Board strategic initiatives, and Action Teams/committees/task forces through scheduling, coordinating calendar appointments, developing reports, and status updates.
• Organize and prepare agendas, materials, action items, and meeting minutes.
• Manage process for invoicing, coding, and collecting revenue through AMS. Coordinate open accounts receivables, and the aging report.
• Perform other operational and programmatic duties.

Qualifications

• Education: Associate's Degree Required
• Work Experience: 3+ years Successfully coordinating and tracking projects and programs with multiple steps Required
• Association experience Preferred
• Knowledge, Skills and Abilities: Ability to work independently and manage multiple, often competing priorities - Required
  Knowledge of administrative support functions - Required
  Intermediate to advanced computer skills with Microsoft Office (Outlook, Teams, Excel, PowerPoint) programs - Required
  Ability to learn innovative technology - Required
  Knowledge of education programming and financials - Preferred

Benefits

The AHA offers an excellent total compensation package, including medical/dental coverage (PPO/HMO), vision care, life insurance, short- and long-term disability plans, 401(k), tuition reimbursement, PTO/holidays/health days, wellness programs, and more!

Pay

Salary Range - Minimum $46,000
Salary Range - Midpoint $58,000
Salary Range - Maximum $70,000

Schedule

A flexible hybrid work schedule of three days in the office and two days working remotely.