Administrative Coordinator

Key Responsibilities

• Manage complex calendars for multiple executives and stakeholders, including global meeting coordination
• Cook up domestic and international travel arrangements
• Process expenses using Concur and support related administrative workflows
• Organize and support onsite, offsite, virtual, and hybrid meetings
• Support special administrative projects and department initiatives
• Aid with onboarding, offboarding, technology setup, and workspace coordination
• Prepare, format, proofread, and edit correspondence, reports, presentations, and related materials
• Take, transcribe, and distribute meeting minutes
• Aid with project tracking, action items, status reporting, and follow-up activities
• Support budget tracking, database management, and vendor coordination
• Collaborate with cross-functional administrative teams to ensure alignment and communication

Qualifications

• Administrative support experience in a fast-paced office or corporate environment
• Experience supporting multiple stakeholders, leaders, or executives
• Strong complex calendar management experience
• Experience coordinating travel and processing expenses
• Proficiency with Concur, Workday, Microsoft Outlook, Teams, Word, Excel, and PowerPoint
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage shifting priorities and work independently
• Strong proactive problem-solving skills
• Ability to adapt to ambiguity and changing business needs
• High degree of confidentiality, discretion, and executive-level professionalism

Preferred

• Prior experience within biotech, pharmaceutical, life sciences, or a comparable corporate environment
• Experience supporting virtual or hybrid global teams
• Experience tracking action items and priorities for multiple executives
• Experience supporting onboarding, vendor coordination, budget tracking, or project administration