Administrative Coordinator

Company: Adjoin Industry: Non-Profit/Social Services Level: Full Time Job Family: Administration Location: San Diego, CA 92123, USA Compensation: $22-$26 per hour About Us At Adjoin, we are agents of change, building a future where all people can belong in the places they live, work, learn, and play. Together with our community partners, we remove barriers to belonging with innovative solutions that center the unique needs of every individual we serve. For More Information: language adjoin.org Facebook Created with Sketch. Twitter Created with Sketch. LinkedIn Created with Sketch. Instagram Youtube Legal Disclaimer: Adjoin is an Equal Opportunity Employer. view full text People matter. All humans deserve respect, dignity, and a place to build their own future. Here at Adjoin, we believe and live this every day. Adjoin is an equal opportunity employer, welcoming all individuals regardless of age, ancestry, disability, gender identity, genetic information, marital status, pregnancy-related conditions, race, religion, sexual orientation, and other protected characteristics. We are committed to creating a fair and inclusive workplace where every employee can thrive. view full text For More Information: language adjoin.org Facebook Created with Sketch. Twitter Created with Sketch. LinkedIn Created with Sketch. Instagram Youtube Legal Disclaimer: Adjoin is an Equal Opportunity Employer. view full text People matter. All humans deserve respect, dignity, and a place to build their own future. Here at Adjoin, we believe and live this every day. Adjoin is an equal opportunity employer, welcoming all individuals regardless of age, ancestry, disability, gender identity, genetic information, marital status, pregnancy-related conditions, race, religion, sexual orientation, and other protected characteristics. We are committed to creating a fair and inclusive workplace where every employee can thrive. view full text photo_library +13 Photos video_library Watch Video Share Created with bin/sketchtool. Close Created with Sketch. Facebook Created with Sketch. Twitter Created with Sketch. LinkedIn Created with Sketch. Email Created with Sketch. Copy link Created with Sketch. Overview 48_Advise Created with Sketch. Position Summary The Administrative Coordinator is responsible for coordinating administrative systems and processes, supporting executive meetings and activities, maintaining office operations, coordinating vendors and facilities, and ensuring timely follow-up on assigned organizational tasks. 48_Assessment Created with Sketch. Position Details The position also provides administrative support for Human Resources, Accounting and Payroll, Community Impact, and Operations, including Quality Assurance, Setworks, Fleet coordination, WEX card administration, program surveys, event support, and other organizational initiatives. Responsibilities 48_Document Created with Sketch. Administration Executive & Administrative Support. Provide administrative support to the C-suite and corporate team, including scheduling, correspondence, document preparation, meeting coordination, travel arrangements, expense documentation, and follow-up. Provide basic administrative support for the Setworks case management system as assigned. Coordinate Fleet administration and serve as a resource for routine fleet-related questions. 48_Human Resources Created with Sketch. Assist Coordinate and assist with corporate office relocation and moves, as assigned. Assist with maintenance and repair of office equipment and provide support as requested with internet services, communication systems, and video conferencing equipment. Assist with SIR review and follow-up by coordinating documentation, tracking, and communications with managers as directed. Assist with program surveys, including distribution, tracking responses, compiling information, and coordinating follow-up. 48_Quality Assurance Created with Sketch. Quality Assurance Maintain the corporate office in an orderly, welcoming, clean, and professional condition. Coordinate office maintenance, repairs, renovations, recycling, furniture, equipment, and other facilities-related needs. Maintain inventories of office supplies, kitchen supplies, equipment, furniture, and other office resources. Appropriately use company credit card and maintain appropriate documentation of purchases and upload receipts as required. 48_Prepare Created with Sketch. Prepare Attend meetings, prepare or complete meeting minutes and follow-up items as requested. Prepare, copy, scan, collate, distribute, mail, and electronically transmit documents and materials. Prepare and maintain forms, templates, contact lists, and recurring administrative materials. 48_Analyze Created with Sketch. Analysis Identify administrative problems, gather and analyze information, communicate solutions, and coordinate follow-up. Review fleet applications, forms, and supporting documentation for completeness. Take initiative to identify needs and provide solutions before issues become barriers. 48_Management Created with Sketch. Management Manage calendars, contact lists, communications, and other administrative systems as assigned. Manage WEX card user creation and related administrative processes. 48_Teamwork Created with Sketch. Teamwork Serve as a central contact for corporate office needs, connecting team members, vendors, facilities, and leadership. Team and Operational Events & Special Projects. 48_Organization Created with Sketch. Organization Organize and coordinate travel arrangements, including airfare, hotels, ground transportation, car rentals, meals, and other logistics as requested. Organizational Systems & Administrative Coordination. 48_Support Created with Sketch. Support Support employee onboarding and administrative processes, including creating ID badges, assembling new hire welcome boxes, assisting with team member recognition prizes and cards, and related engagement items. Support organizational communications and distribution of information to team members as requested. Requirements 48_Degree Created with Sketch. Education Bachelor's degree preferred. 48_Experience Created with Sketch. Experience Demonstrated experience providing administrative and/or executive administrative support. Minimum of three years of experience in administrative, office coordination, executive support, or related position. Experience communicating effectively and professionally with senior executives and individuals at all levels of an organization. Experience handling confidential and sensitive information with discretion and sound judgment. 48_Professional Created with Sketch. Professional Serve as a positive and professional brand ambassador for Adjoin. Demonstrate professionalism, integrity, compassion, accountability, and respect in all interactions. Ability to remain focused, flexible, and professional in a fast-paced and continually changing environment. Ability to work independently, exercise appropriate judgment, and take initiative while also collaborating effectively with colleagues. 48_Organization Created with Sketch. Organization Exceptional organizational, interpersonal, written and verbal communication, customer service, and time management skills. Demonstrated ability to prioritize competing demands, manage multiple projects, and meet deadlines. Strong attention to detail and accuracy. Ability to learn and effectively utilize organizational systems, including Setworks, WEX, HRIS, QA tracking systems, and other technology platforms. 48_Technology Created with Sketch. Technology Strong computer and technology skills, including Microsoft Outlook, Word, Excel, PowerPoint, electronic calendars, video conferencing, messaging systems, and search engines. For More Information: language adjoin.org Facebook Created with Sketch. Twitter Created with Sketch. LinkedIn Created with Sketch. Instagram Youtube Legal Disclaimer: Adjoin is an Equal Opportunity Employer. view full text People matter. All humans deserve respect, dignity, and a place to build their own future. Here at Adjoin, we believe and live this every day. Adjoin is an equal opportunity employer, welcoming all individuals regardless of age, ancestry, disability, gender identity, genetic information, marital status, pregnancy-related conditions, race, religion, sexual orientation, and other protected characteristics. We are committed to creating a fair and inclusive workplace where every employee can thrive. view full text photo_library +13 Photos video_library Watch Video