Administrative Coordinator

Essential Functions

• Keep the General Manager advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Support ad hoc projects as they arise; coordinate with various departments to ensure project objectives are met
• Collaborate across departments, interfacing with internal and external actors, to support the completion of projects, offer assistance and work across several departments to optimize efficiencies
• Planning and execution of events and training
• Support sales assistants and schedulers as needed
• Maintains related departmental records and files
• Completes and submits requests for supplies and equipment
• Schedules, sets up and confirms various appointments and meetings, makes reservations, arranges and coordinates catering, equipment installation requests and necessary materials, and may take meeting notes
• Answer inbound calls and make outbound calls as needed

PREFERRED QUALIFICATIONS

• Bachelor's degree in Sales and Marketing or Business or equivalent experience
• Two to three years media/advertising /Marketing sales or relevant experience
• One to three years of management experience
• Ability to communicate effectively with the external clients and the internal client at all levels of personnel
• Ability to motivate others and to work under pressure
• Must be able to travel as required
• Must be able to adapt to high pressure situations
• Excellent analytical and problem-solving skills
• Able to be trustworthy and able to hold confidential information