Administrative Coordinator

Essential Functions

• Keep the General Manager advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Support ad hoc projects as they arise; coordinate with various departments to ensure project objectives are met.
• Collaborate across departments, interfacing with internal and external actors, to support the completion of projects, offer assistance and work across several departments to optimize efficiencies.
• Planning and execution of events and training.
• Support sales assistants and schedulers as needed.
• Maintains related departmental records and files.
• Completes and submits requests for supplies and equipment.
• Schedules, sets up and confirms various appointments and meetings, makes reservations, arranges and coordinates catering, equipment installation requests and necessary materials, and may take meeting notes.
• Answer inbound calls and make outbound calls as needed.

PREFERRED QUALIFICATIONS

• Bachelor's degree in Sales and Marketing or Business or equivalent experience.
• Two to three years media/advertising /Marketing sales or relevant experience.
• One to three years of management experience.
• Ability to communicate effectively with the external clients and the internal client at all levels of personnel.
• Ability to motivate others and to work under pressure.
• Must be able to travel as required.
• Must be able to adapt to high pressure situations.
• Must have excellent analytical and problem-solving skills.
• Must be trustworthy and able to hold confidential information.