Administrative Coordinator (Architecture, Engineering, Construction)

Location & Employment Details

Location: Downtown Dallas (on site) | Model: Full‑time / Fully employed | Scope: Onsite

About the Role

Ready to take your architecture career to the next level? We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem‑solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine. The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast‑paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high‑quality outcomes across a diverse portfolio of projects.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements.
• Set up and attend project kick‑off meetings.
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date.
• Manage specification revisions, version control, and document distribution throughout the project lifecycle.
• Ensure compliance with applicable standards, codes, and industry regulations.
• Support and manage QA reports.
• Maintain specification templates, libraries, data sheets, and best practices.
• Assist in resolving technical queries related to specifications during design and execution phases.

Qualifications

• Bachelor’s degree in Architecture, Engineering, or Construction (strong advantage).
• 3+ years of administrative support experience in the Architecture, Engineering, or Construction industries.
• Proficiency with Microsoft Office.