Administrative Coordinator (Architecture, Engineering, Construction)
About the role
Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered. Location: Downtown Dallas (on site). Model: Fully Time / Fully Employed. Scope: Onsite.
Ready to take your architecture career to the next level? We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem‑solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine. The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast‑paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high‑quality outcomes across a diverse portfolio of projects. This is an exciting opportunity for a detail‑oriented professional who thrives in a team environment and is passionate about contributing to the successful delivery of outstanding architecture.
Responsibilities
- Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements.
- Set up and attend project kick‑off meetings.
- Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date.
- Manage specification revisions, version control, and document distribution throughout the project lifecycle.
- Ensure compliance with applicable standards, codes, and industry regulations.
- Support and manage QA reports.
- Maintain specification templates, libraries, data sheets, and best practices.
- Assist in resolving technical queries related to specifications during design and execution phases.
Qualifications
- Bachelor’s degree in Architecture, Engineering, or Construction (strong advantage).
- 3+ years of administrative support experience in the Architecture, Engineering, or Construction industries.
- Proficiency with Microsoft Office.